Accounts Payable Specialist

IKO Industries Ltd. is a market leader in the manufacturing of roofing and building materials. IKO is a Canadian owned and operated business with production facilities worldwide and has many years of unparalleled success in the roofing materials industry. Quality, integrity, and trustworthiness are the values that underlie this success, and we have built this company by hiring people who hold these values. People like you!

Job Description

North American Accounts Payable Specialist

Department Summary

The Accounts Payable Specialist interacts with Buyers, Receivers, and Approvers in order to process vendor invoices and manage vendor payments on a timely basis for a defined portfolio of vendors across North America.

Position Summary:

The North American Accounts Payable Department is looking for an energetic detail-oriented, organized individual to join the team located in Mississauga, Ontario.

The Accounts Payable Specialist is responsible for daily entry of invoices to our ERP system ensuring a match to an accrual, or through workflow approval. This key role involves interaction with IKO business users with gathering and providing detailed information on invoices as well as vendor inquiries about their account. Reports to the Accounts Payable Manager, North America.

Key Responsibilities:

1. Process daily invoice entry into our ERP system, ensuring the invoice matches against the system PO and system receiving document.
2. Where a PO is not required, the AP Specialist manages the approval process, routing the invoices to appropriate individuals for approval and following up to ensure invoices are paid within the desired time frame.
3. Verify and process employee expense claims in Concur, ensuring posting to our ERP system for prompt payment.
4. Responsible for managing payment runs a minimum of 3 times per month, ensuring all vendors are paid on their due dates if approved in our ERP system.
5. Manage any special payment runs to capture discounts or payments that are required to prevent operations issues (e.g., credit limit or service shutdown).
6. Sort and separate any cheque payments and deliver to the appropriate person/group for signing approval, electronic copies, etc.
7. Work with our procurement team(s) as well as vendors to manage any invoices with issues or missing approvals.
8. Reconcile vendor’s account statements when submitted to AP.
9. Answer vendor-related questions on a timely basis.
10. Monthly review of uncashed cheques and un-invoiced receipts report from the finance team.
11. For any non-automated ERP system, maintain filing and backup in an organized manner, and manage storage filing once per year.

Qualifications and Additional Skills:

1. 3+ years of hands-on full cycle accounts payable experience in an ERP environment.
2. Excellent communication skills, both oral and written.
3. Excellent interpersonal skills.
4. Self-starter, demonstrated ability to identify and solve problems.
5. Attention to detail and well organized.
6. Intermediate or above, Excel/Word user.
7. ERP experience an asset: JD Edwards, Concur, Inspyrus AP Automation, Degama.

Benefits of Employment: IKO recognizes that its success is due to the strength of its employees. A primary goal of IKO is to promote individual employee's sense of accomplishment and contribution so that employees enjoy their association with IKO. The Company invests in its employees so that they are the most knowledgeable in the industry, and undertakes great efforts to nurture loyalty to, and teamwork at, IKO. We are pleased to offer competitive compensation, health care, a progressive and challenging workplace, and a commitment to teamwork and integrity.

Diversity and Equal Opportunity Employment: IKO Industries Ltd. is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability. IKO Industries Ltd. encourages and welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.