Accounts Payable Specialist

Why Join our team?

We hold ourselves to high standards, and we welcome everyone—no matter their role—to step up, take responsibility, and help us succeed. We believe in learning and growing each day to work efficiently and deliver real results. We also celebrate successes, reward great work, and keep a supportive culture with a good work-life balance. If you want a place where you can make a real difference and grow in your career, we’d love for you to join us.

Experience and skills are just a part of what is required here. Attitude and believing in the same values that we do is equally as important. Being accountable, always showing up with the right attitude, working as a team, striving to be the best and giving back is at the foundation of who we are as a company.

Your New Role.

As an Accounts Payable Specialist, you’ll play a critical role in maintaining the financial health of our company by ensuring timely and accurate processing of accounts payable. You’ll also support the accounting team with administrative tasks and contribute to process improvements.

Key Responsibilities

1. Process and record supplier and subcontractor invoices, ensuring accuracy and adherence to project budgets and company policies.
2. Verify that invoices match purchase orders, delivery tickets, or contracts before payment.
3. Monitor and reconcile invoice discrepancies by coordinating with project managers and procurement teams.
4. Assist with set up of new accounting software and data migration.
5. Prioritize payments for critical project materials or subcontractors to avoid delays in project timelines.
6. Prepare invoices for payment approvals and processing, according to project receivables, established schedules, contractual agreements and payment terms.
7. Reconcile vendor and subcontractor statements, resolving any discrepancies promptly.
8. Assist with project cost allocation by ensuring accurate recording of expenses to corresponding job codes or cost centers.
9. Support month-end and year-end financial close processes, including preparing AP accruals and project expense reports.
10. Act as the primary point of contact for vendors and subcontractors regarding payment status, discrepancies, and terms negotiations.
11. Maintain organized and up-to-date accounts payable files and records.
12. Support the accounting team with general administrative tasks, including filing and data entry.
13. Identify opportunities to improve accounts payable processes and efficiencies.

What We’re Looking For

1. Experience with accounts payable or general accounting.
2. Proficiency in accounting software (experience with Sage 100 Contractor is a plus).
3. Strong organizational skills and attention to detail.
4. Ability to work independently and as part of a team.
5. Strong written and verbal communication skills.
6. Familiarity with Microsoft Office (Excel, Word, Outlook).
7. A proactive, problem-solving mindset.
8. Diploma or certification in accounting or finance (an asset but not required).

What We Offer

1. Competitive salary
2. Comprehensive group benefits, including health and dental coverage.
3. Company Matched Pension Plan
4. 2 weeks of vacation, plus 12 paid holidays (statutory and provincial).
5. Ongoing training and professional development opportunities.
6. Standard workweek of Monday to Friday, 8:00 AM – 4:30 PM.

Ready to Join Our Team?

If you’re a detail-oriented and motivated accounting professional looking for a rewarding role in a growing company, we’d love to hear from you. Apply today and take the next step in your career with us!