Accounts Payable Specialist

We are looking for a detail-oriented Accounts Payable Specialist to join the Securiguard Finance team. This position reports to the Controller and is responsible for the timely and accurate invoices processing of the company and ensures the accuracy of payments to our suppliers.

Accounts Payable Specialist Responsibilities:

• Receive, review, and verify incoming invoices and payments requests. Ensure that all invoices are properly approved, coded, and accurately recorded into the accounting system.
• Maintain strong relationship with vendors, resolving any inquiries or discrepancies promptly. Update vendor records and maintain accurate contact information.
• Prepare and process payments, including checks, EFT, e-transfer, online payment.
• For Month-end, review and identify any expenses that have been incurred but not yet invoiced or paid and create accrual journal entries.
• Respond promptly to internal and external inquiries.
• Perform account reconciliation duties, including reconciling vendor records to accounting records and follow up with outstanding invoices and/or discrepancies.
• Maintain organized and up-to-date records of all accounts payable and related documents for audit and compliance purposes.
• Collaborate with other branches and departments, to address issues and resolve invoices-related inquiries.
• Continuously identify opportunities to streamline and improve the accounts payable process for efficiency and accuracy.
• Assist with year-end audits as needed.
• Other duties as assigned by the Controller or VP of Finance.
• Support the implementation of AP automation.
• Top up employee's Master card and complete monthly credit card statements reconciliation.

Accounts Payable Specialist Requirements:

• 2+ years of experience in Accounts Payable - full cycle or a similar role.
• A minimum of two years accounting, finance or related education is preferred.
• Knowledge of advanced MS Excel functions and experience with ERP system AP modules.
• In-depth knowledge of accounts payable principles, accounting standards, and industry regulations.
• Extensive experience in account reconciliation.
• Exceptional attention to details and maintain a high level of accuracy in data entry and processing.
• Great time management and organizational skills.
• Excellent collaboration and communication abilities.
• The ability to identify and resolve payment discrepancies and vendor issues.
• Ability to prioritize tasks and meet tight deadlines in a fast-paced environment.