Accounts Payable Lead

Dartmouth, Nova Scotia

Atlantica is seeking qualified candidates for an Accounts Payable Lead in Dartmouth, Nova Scotia. The Accounts Payable Lead is a key member of our Finance team reporting directly to the Director of Finance. In this role, you will support Atlantica’s operations by creating and maintaining strong supplier relationships with our clients and contractors.

About Us

Based in Halifax since 1966, Atlantica, a member of the Cahill Group, is one of the largest mechanical and electrical contractors in the Maritimes. Equipped with leading-edge technologies, Atlantica’s highly skilled workforce executes a wide range of mechanical and electrical construction projects from design and fabrication to fire protection and maintenance services throughout a building’s life cycle to provide customized solutions to our clients.

Why should you join Atlantica?

At Atlantica, we value the contributions of our employees and offer unique programs to put our people first. By working with Atlantica, you’ll be eligible to receive the following:

• Summer Hours: Take advantage of a little extra sunshine during the summer months.
• Competitive Compensation: We pay competitive salaries to ensure our employees are compensated fairly.
• Health and Dental Benefits: We offer a comprehensive co-pay benefits plan to ensure you have the support you need.
• Pension Plans: Our employer-matched plan allows employees to secure their future.
• Professional Development: We take pride in offering our employees training and development programs that spark their interest and can advance their careers.

Responsibilities

Reporting to the Director of Finance and working in a fast-paced and collaborative environment, you will:

• Provide direct supervision of AP Administrator and indirect supervision of Finance Administrators that contribute to the AP process.
• Review incoming invoices and requests for payment, validate the Purchase order, and send for authorization.
• Post invoices and review posting batches from other AP team members. Ensure payments are in the applicable reporting period and accrue when appropriate.
• Ensure the completion of the cheque run and that the appropriate authorities have signed off on the payments.
• Distribute cheques in the absence of other staff.
• Ensure compliance with policies, procedures, and regulations, and that payments are made on time and accurately.
• Ensure vendor account reconciliations are completed.
• Maintain accurate records of vendor payments and tax liabilities.
• Perform year-end processes in accordance with established guidelines.
• Assist with external audits and respond to auditor inquiries.
• Resolve complex vendor issues with internal and external parties.
• Analyze accounts payable data, including aging payables, and identify opportunities for improvement.
• Identify and implement process improvements to enhance efficiency and controls.
• Establish and maintain relationships with vendors.
• Collaborate with internal departments to foster open communication.
• Perform other duties as required.

Who are we looking for?

Education and Experience

• A degree or diploma in Business Administration or Accounting, preferred.
• Three or more years of experience with Accounts Payable.
• Previous supervisory experience.
• Financial experience in a multi-company environment is considered an asset.
• Experience and proficiency with Microsoft Office required (Excel, Word, Outlook, etc.).
• Experience and proficiency with Jonas Accounting software is an asset.

About You

• Excellent problem-solving and analytical skills.
• Strong interpersonal skills and effective communication style.
• Ability to present information effectively and be persuasive.
• Strong time management and multi-tasking skills with the ability to meet tight deadlines.
• A positive work ethic with a focus on company success and efficiency.

Job Details

• Permanent, full-time.
• 37.5 hours per week.
• Monday to Friday.

The Cahill Group embraces a culture of belonging in the workplace. We believe that a diverse and inclusive culture creates a work environment that is supportive, engaging, challenging, and innovative while enabling our employees to be collaborative, positive, and creative to reach our full potential. The Cahill Group is an equal opportunity organization and welcomes applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities. If you require any accommodation in the recruitment process, please let us know. Atlantica is an equal-opportunity employer.

If you feel as though you are the right fit for this position, please apply in confidence. While we thank all applicants for their interest, only those under consideration will be contacted.

Location: Dartmouth, Nova Scotia

Apply now.