Accounts Payable Coordinator (18 month contract)

Accounts Payable Coordinator (18 month contract)

Monday, March 31, 2025

Quick Facts:

• $50,000 - 55,000 annually, commensurate with experience
• 18 month contract position
• In-office position
• Weekdays (Mon - Fri, 8:00am to 4:30pm or 8:30am to 5:00pm), 30 min lunch
• Located in Milton (8300 Lawson Road, Milton ON)
• Benefits Program
• Social Committee/Company Events
• Family-owned, Social Responsibility/Sustainability culture

The Opportunity:

Are you detail-driven, proactive, and looking to advance your career in finance? We are seeking an Accounts Payable Coordinator to join our team. In this role, you will apply your expertise to audit freight invoices through custom applications, maintain accurate vendor payment schedules, and ensure proper expense coding to the relevant financial statement accounts and divisional P&Ls. You will also work alongside the Accounts Receivable Coordinator to help streamline billing processes.

If you have a strong foundation in accounts payable, a sharp eye for detail, and a passion for contributing to the success of our team, we would be thrilled to hear from you.

Role:

As an Accounts Payable Coordinator, you will be responsible for an assortment of tasks, such as processing invoices from vendors, managing payment timelines, performing reconciliations, and ensuring that expenses are accurately recorded in the correct financial accounts. Additionally, you will assist with auditing freight invoices, contribute to the payment process, and work closely with other departments on billing-related tasks. The ideal candidate will have a keen eye for detail, excellent organizational skills, and a strong desire to contribute to the success of the team.

Required Experience:

• Minimum three (3) years’ experience in an Accounts Payable capacity
• Diploma in Accounting, Finance, or Business Administration
• Accounting systems: AP subledger (administration, vendor set-up/maintenance, and account reconciliations)
• Internal control procedures (invoice authorization, receiving/PO match, preventative controls over duplicate payment, allocation and billing completeness)
• Payment schedule administration (cheque runs and online banking platforms (ACH/wires))
• Accounting policy execution (expense recognition/capitalization, classification and GL account coding)
• Experience with administration of month-end closing and cut-off procedures relevant for AP
• Preparation of General Ledger (GL) entries as it pertains to AP
• Strong organizational skills and attention to detail when entering and analyzing payables data
• Proficiency in Microsoft Excel with a focus on data filters and pivot tables
• Excellent troubleshooting and problem-solving abilities
• Proven ability to work collaboratively as a team player, committed to meeting departmental deadlines
• Exceptional interpersonal, written, and verbal communication skills
• Positive attitude with a proactive approach to contributing to team success
• Nice to Have:
• Experience using Sage/Accpac accounting software
• Multi-currency environments (CAD/USD)
• Multi-company environments (intercompany/interdivisional transactions)
• Transportation, Distribution, and Customs Brokerage industry experience
• Additional/current courses and certifications in accounting, and accounting information systems

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected class.

We encourage you to connect with us if you require accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations). All reasonable efforts will be made to provide such accommodations.

By applying to this job, you will be assessed against our “Deliver the Promise” standards to ensure we provide our clients with consistent and exceptional service and cultivate a culture of excellence.

Thank you to all interested applicants. Candidates who possess the best fit of experience, skills, and qualifications outlined above will be contacted for next steps in the hiring process.