Accounts Payable Clerk

Westerkirk Capital Inc. (‘WCI’), a private investment company based in Victoria, BC is seeking an Accounts Payable Clerk. The organization is a single-family office managing assets via internal direct and third-party/external managers across a variety of portfolios and asset classes including fixed income, public equity, private equity, hedge funds, infrastructure, and real estate.

The Accounts Payable Clerk is a vital member of the finance department, responsible for vendor setup, invoice verification, expense report processing, and ensuring compliance with company procedures, ideally suited for an experienced, self-motivated team player with strong analytical skills.

The salary range for this role is $50,000 - $65,000; however, actual salary may fall outside of this range depending on various factors, including but not limited to experience and expertise.

KEY ACCOUNTABILITIES:

• Initiates the setup process for vendors.
• Files, codes, and enters all invoices promptly.
• Compares and verifies vendor invoices against purchase orders to ensure accuracy.
• Ensures all invoices receive proper authorization according to the company’s approval hierarchy.
• Processes and inputs employee expense report data.
• Reviews aged payables report to take advantage of terms available from vendors.
• Reviews vendor statements to ensure accounts are current and responds to vendor inquiries.
• Verifies vendor details, including bank account information, certificate of insurance, and WCB coverage when applicable.
• Processes EFT, wire, bill, and government payments on a weekly basis. Prepares ad hoc urgent payments as required.
• Coordinates monthly accruals.
• Ensures compliance with the company’s standard operating procedures.
• Assists in AP automation and process improvements including documentation of standard operating procedures for the role.
• Other ad hoc finance and AP related work as assigned.

QUALIFICATIONS, SKILLS & ABILITIES:

• Minimum 3 – 5 years of experience in Accounts Payable or related role.
• Post-secondary diploma from accounting, finance, or related field considered an asset.
• Proficient with Office 365, including Excel.
• Excellent organizational skills with ability to multi-task and accurately work in a fast-paced environment with ever-changing deadlines, priorities, and requirements.
• Excellent communication skills with the ability to articulate messages in a simple & easy to follow format.