Accounts Payable Analyst

The Accounts Payable Analyst is responsible for ensuring accurate and timely processing of invoices, expense reports, and payments while maintaining compliance with company policies and accounting standards. This position reports to the Manager Financial Reporting and involves working closely with vendors, internal departments, and other finance team members.

Key Responsibilities:

• Receive, review, and process incoming invoices, verifying accuracy and completeness.
• Manage the weekly payment process and determine which items invoices are to be included, using judgment for special circumstances.
• Review and process employee expense reports, ensuring adherence to company policies.
• Resolve discrepancies or issues related to invoices, purchase orders, or payment terms.
• Maintain positive relationships with vendors, address inquiries, and resolve discrepancies in a professional and timely manner.
• Monitor and respond to all inquiries in the AP mailbox in a timely and professional manner.
• Maintain accurate and organized records of all accounts payable transactions, including invoices, payment confirmations, and vendor communications.
• Participate in maintenance of vendor financial master data in conjunction with Master Data Management team.
• Reconcile vendor statements and resolve discrepancies to ensure accurate financial reporting.
• Assist with month-end and year-end closing activities, including accruals and reporting.
• Prepare the month-end account reconciliations for Accounts Payable and GRIR and the supporting analysis.
• Ensure compliance with company policies and accounting standards.
• Open POs as needed in alignment with budget and contracts and guide internal stakeholders on PO process.
• Prepare accounts payable reports and provide relevant financial data as needed.
• Identify and recommend process improvements to enhance efficiency and accuracy within the accounts payable function.
• Assist with business training and onboarding of accounts payable processes.
• Participate in the year-end external audit including SRED submission.
• Ad-hoc tasks as required.

Qualifications:

• Minimum College Diploma; preferably in accounting or related field.
• 1-2 years of relevant finance experience, accounts payable or bookkeeping experience is an asset.
• Proficiency in Microsoft Office tools, particularly Excel.
• Experience working with ERP systems (SAP and Concur is considered an asset).
• Strong attention to detail and accuracy.
• Excellent organizational skills and ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Effective communication and interpersonal skills.
• Ability to work both independently and collaboratively within a team.