Accounts Payable Administrator (Clerk PL4)

Closing Date: January 15, 2025 at 4:00 PM

Financial Services

The Accounts Payable is a team of seven people who are responsible for ensuring timely payment of vendor invoices and Travel & Personal Reimbursement claims. You will be part of a team that is looking for efficiencies in processes and providing proactive payment solutions to the University community.

WHAT WE OFFER

Full-time | 2 Year Term | Fredericton | Hybrid

UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes flexible hours and work-from-home options after successful probation.

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $23.48 - $27.26 per hour

YOUR FOCUS

Reporting to the Accounts Payable Supervisor, the Clerk PL4 (Accounts Payable Administrator) is responsible for timely payment of supplier invoices, utilizing knowledge of university policies and procedures, expenditure guidelines, Canada Revenue Agency (CRA) guidelines as they apply to taxable benefits, GST and HST regulations.

• Audit and process Travel Claims, Personal Reimbursements, Travel Advances, Petty Cash, and vendor invoices.
• Assess tax requirements for HST & GST to ensure correct tax rebates are applied and process payments to comply with University Policies & Procedures.
• Verify entries posted to the general ledger.
• Shared responsibility for weekly payment runs.
• Provide customer service to Canadian, US, and International Companies as well as faculty and staff.
• Note and report any inconsistencies within Colleague Financials to the Manager of Accounts Payable.
• Review and report discrepancies or non-compliance to policies and update reason codes as required.
• Review and recommend changes to relevant policies.
• Backup of other AP Administrator positions as required.
• Other related duties may be assigned from time to time.

WHAT YOU BRING

• Post-Secondary Diploma/Degree in Business or Accounting.
• 3 years' relevant and recent experience, including two years of accounting experience working with an online computerized accounting system.
• An equivalent combination of education and experience will be considered.

Additional Strengths:

• Hands-on experience with accounts payable.
• Experience using Ellucian/Colleague and knowledge of University policies & procedures would be an asset.
• Knowledge of Canada Revenue Agency (CRA) guidelines as they apply to taxable benefits, GST & HST in a University setting.
• Working knowledge of Microsoft Office (Outlook, Excel, Word, Adobe Pro) is required. Better than average Excel knowledge - to be demonstrated.
• Strong ability to meet deadlines while maintaining compliance and regulatory standards.
• Ability to stay organized and handle a high volume workload.
• Customer service oriented with good communication and interpersonal skills.

Additional Information

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)

This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.