Accounts Payable Administrator

Employment Status: Regular

Time Type: Full time

At the heart of CSA Group is a vision: making the world a better, safer, more sustainable place. It's been part of our mission for nearly one hundred years: from the first engineering standard for railway bridges developed in 1919, to more than 3,500 standards, codes & related products today.

Headquartered in Canada, with a global footprint of more than 30 labs and offices across Europe, Asia and North America, CSA Group tests, inspects and certifies a wide range of products - from everyday household items to leading-edge technology - to meet exacting requirements for safety, performance and environmental impact.

Our employees take pride in making a difference in people's lives through the work that we do. We're looking for people like you to help make it happen.

Job Summary:

• Works within the core accounting team, under the Global Finance Function.
• Primary function is to perform vendor invoice processing and cash settlement transactions (including vendor payments and transfers of cash), addressing accounts payable and vendor payment matters.
• Supports CSA Group’s vendor enquiries, following up with the vendor and CSA personnel in Procurement and other departments, as required.

Responsibilities:

• Responsible for daily preparation, verification and inputting of approved invoices into SAP/Workday AP module.
• Responsible for ensuring vendor invoices for services extending over a period of time or for goods not yet delivered are set up as prepaid expenses and the respective amortization schedule created.
• Responsible for proper selection of invoices for weekly or bi-weekly payment and the subsequent payment and distribution through one of the following methods: cheque, Bill Pay (web service) RBC/BofA EFTs and Wires.
• Responsible for logging and maintaining a summary sheet for cheque printing control which is reviewed and signed off by management.
• Responsible for having knowledge of and ensuring compliance with Finance policies and procedures affecting the accounts payable and cash settlement functions.
• Responsible for data transferred from Concur to Workday/SAP successfully, including employee Concur travel/Pcard entries.
• Addresses and resolves CSA Group’s vendor enquiries, following up with the vendor and CSA personnel in Procurement and other departments, as required.
• Expected to assist external auditors and PST/HST auditors in the retrieving and explaining of paid vendor invoices.
• Responsible for entering journal entries (parked documents) in SAP and Record Ad Hoc Bank Transactions in Workday.
• Responsible for reviewing, analysing, investigating and resolving items in the GR/IR account which do not clear promptly.
• Responsible for providing a weekly forecast of cash requirements to the Treasury function and to assist with Cash Management.
• Responsible for informing Corporate Accounting Manager of large amounts that need to be accrued on a monthly basis.
• Responsible for obtaining a list of cleared cheques through RBC and performs online clearing on a daily basis.
• Responsible for properly maintaining the accounting records according to CSA policies and procedures.
• From time to time, will assist manager and the team with other ad-hoc projects and activities on an as-needed basis.

Education & Experience:

• Post-secondary education, preferably Accounting or Finance related.
• A minimum of 2 years of related experience.
• Requires working knowledge of one or more of the following computer applications: SAP (AP, GL, AR), Workday, BOFA, Bill Pay (web service) RBC, and Concur.

#CSASTANDARDS

CSA Group is an Equal Opportunity Employer and is committed to diversity, equity, and inclusion. We prohibit discrimination and harassment of any kind based on any grounds stipulated by applicable laws. We are an organization where opportunities are based on skills and abilities, and differences are respected and valued. Please contact us at talentacquisition@csagroup.org if you require accommodation in the interview process.