Accounts Payable Administrator

Calgary Office HQ
2928 Sunridge Way NE
Calgary, AB T1Y7H9, CAN

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention.

As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

WHAT YOU’LL DO:

Role:

CoolIT Systems, Inc. is seeking a detail-oriented and efficient Accounts Payable Administrator to join our Finance team on a temporary contract based in Calgary, Alberta. This role will be integral in ensuring the smooth and accurate processing of the company's accounts payable functions, supporting our financial operations. Reporting to the Controller, the Accounts Payable Specialist will be responsible for managing invoices, payments, and vendor relationships while adhering to company policies and accounting principles.

Responsibilities:

1. Process and manage invoices, expense reports, and vendor payments.
2. Verify and reconcile account statements and discrepancies.
3. Maintain accurate records of financial transactions and supporting documentation.
4. Ensure compliance with company policies and accounting principles.
5. Prepare and participate in weekly payment runs.
6. Respond to vendor inquiries and resolve any issues related to accounts payable.
7. Collaborate with other departments to ensure smooth financial operations.

WHO YOU ARE:

Basic Qualifications:

1. 1 - 3 years experience in Accounts Payable (will consider Education background in lieu of experience).
2. Full cycle Accounts Payable experience (entry to payment and reconciliations).
3. Knowledge of accounts payable best practices, procedures and internal controls.

Preferred Qualifications:

1. Experience with NetSuite (or equivalent ERP system).
2. Experience working within a multi-currency environment with multiple legal entities.
3. Proficiency in MS Excel skills (Pivot Tables, Lookups).

Skills:

1. Highly organized and detail oriented with the ability to manage high volumes of transactions and multiple deliverables in a timely manner, while ensuring accurate processing of all transactions.
2. Strong communication skills including the ability to communicate with vendors and collaborate effectively with cross-functional teams.
3. Strong vendor relationship focus mindset for both internal and external vendors.
4. Problem solving and analytical skills with excellent attention to detail and ability to work independently as well as part of a team.

WHY COOLIT?

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values.

We thank every candidate in advance, however, only those selected for an interview will be contacted.

Successful candidates for this position will be required to undergo background checks including criminal records check and education.