Accounts Payable & Administrative Assistant (4276)

BOXX Modular (Canada) rents, leases and sells temporary and permanent modular buildings, including standard buildings ready for immediate delivery and custom-designed solutions. We work with our customers to design and deliver customized solutions, and provide additional services such as delivery and installation, furniture rentals and other add-ons.

We offer a career, not a job in an environment known for strength, flexibility and brilliance. Like a diamond we look for people who will grow stronger and shine brighter in a fast pace and challenging environment.

We have a full-time position for an Administrative Assistant at our Langley Branch in British Columbia.

Reporting to the Branch Manager, the Administrative Assistant is an integral member of the branch team by supporting both the Administration and Operations teams. This role requires excellent organizational skills, attention to detail and the ability to manage multiple projects and meet tight deadlines.

Key Responsibilities:

• Accounts Payable Process: Take charge of processing invoices, ensuring everything is accurate and timely.
• Vendor & Supplier Coordination: Help onboard new vendors and suppliers, playing a key role in building and maintaining important business relationships.
• Service Calls & Project Management: Be the central point for entering all service calls into our system and ensuring the smooth completion of projects once units are delivered.
• Fleet Administration: Work closely with our Senior Fleet Administrator to manage returns and relocations, ensuring everything is tracked and completed to perfection.
• Purchase Orders & Customer Invoices: Take responsibility for issuing purchase orders and customer invoices for service calls – accuracy is key!
• Asset & Inventory Management: Handle daily asset lien renewals and ensure inventory costs and counts are kept up to date. You’ll also complete the monthly inventory process after Branch Manager approval.
• Insurance & Customer Follow-ups: Stay on top of expired or expiring insurance documents, ensuring customer data is always current.
• Bank & Payment Processing: Manage customer credit card payments, electronic bank deposits, and other financial transactions with precision.
• Communication & Support: Provide valuable information to clients and the public, process incoming and outgoing mail, and offer assistance to Accounts Receivable as needed.

Qualifications:

• A high school diploma or equivalent is required.
• Fluent in English (both written and spoken).
• Proficiency in Microsoft Office Suite (Excel, Word, and Outlook).
• Strong communication and interpersonal skills – you’ll be collaborating with multiple teams and interacting with clients.
• Ability to thrive in a fast-paced environment – we move quickly, and we need someone who can keep up!
• Bonus points for prior experience in inventory control, basic accounting, or Accounts Receivable/Collections.

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.