Accounts Administrator

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Position Summary:

Under the direction of the immediate supervisor, administer accounts. Acts as a resource person and resolves problems. Processes or monitors the processing of financial, accounting, and payroll transactions. Examines, analyses, and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans, and others. Ensures accuracy and compliance with University, government, and granting agency guidelines, as well as accounting, reporting, and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:

1. Administers accounts. Acts as a resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans, and others.
2. Ensures accuracy and compliance with University, government, and granting agency guidelines, tax laws, as well as accounting, reporting, and payroll policies and procedures. Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff, and agencies.
3. Sets up accounts, sub-accounts, and budgets. Approves expenditures, receives funds, and processes deposits. Compiles and prepares material to be sent to the bank. Reviews, verifies, and processes expense reports, requisitions, claims, advances, savings bonds, invoicing, and charges.
4. Monitors loans. Follows up on missing payments. Advises on and arranges payment schedules.
5. Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments, and follows up on problems. Audits outstanding items.
6. Verifies the completeness and accuracy of documentation.
7. Prepares schedules, reports, and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.
8. Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.
9. Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Knowledge of accounting principles. Must possess strong organizational skills, attention to detail, and initiative. Proven ability to prioritize and multitask to meet strict deadlines. Must be client-focused and service-oriented with a proven ability to assist a variety of clients (academics, managers, other administrators). Demonstrated ability to work independently and as part of a team. Demonstrated effective communication skills (ability to clearly transmit and receive information both in writing and verbally). Demonstrated ability to work in a PC environment using word-processing software, spreadsheets (Excel), and databases (Access). Experience with McGill Finance applications (BANNER FIS, Minerva Student Funding, Crystal Reports).

Knowledge of French and English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

Other information:

Testing may be administered.

This is a temporary position until October 2025.

Minimum Education and Experience:

DEP - Business Administration 3 Years Related Experience

Hourly Salary:

(MUNACA Level E) $27.75 - $34.40

Hours per Week:

33.75 (Full time)

Supervisor:

Finance Officer

Position End Date (If applicable):

2025-10-25

Deadline to Apply:

2025-01-07

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.