Accounting Generalist - AP & AR Assistant

Accounting Generalist

[Accounts Payable & Accounts Receivable Assistant]

Are you an enthusiastic, detail-oriented accounting professional? Do you have a passion for working on a team towards organizational goals? Did you answer yes? Well, what are you waiting for? Apply now!

Hotel Arts Group is currently seeking an Accounting Generalist - AP & AR Assistant to join our Accounting & Finance team.

This critical role will oversee the accurate and timely execution of the Daily Income Audit cycle for Hotel Arts Group. The Accounting Generalist will be responsible for carrying out Accounts Payable & Accounts Receivable tracking and communication.

As a member of our Accounting & Finance Team you will champion and be a leader in the following areas:

Accounts Payable:

• Organize and process all external invoices [expenses/credits] that are received by both properties.
• Code expenses and credits from each invoice to the appropriate account type with data entry into the accounting system.
• Collect internal purchase orders, ensure accuracy, and apply to the related invoice once received.
• Work with vendors to ensure accurate and timely management of both the Hotel Arts and Hotel Arts Kensington account statements.
• Prepare and execute weekly cheque run and ensure accurate distribution of payments.
• Prepare AP-related Expense Reports and credit card settlements.
• Pay monthly invoices within timeframes established by the business practice of Hotel Arts Group.
• Ensure each month’s invoices are recorded into batches on the Hotel Arts and Hotel Arts Kensington accounting system and closed for each month end.

Accounts Receivable Assistant:

• Compile and process all Events/Sales and Transient folios and invoices.
• Review and distribute invoices/folios to Events/Sales Managers.
• Organize and handle necessary follow-ups with managers/clients to ensure timely payment collection.
• Collect and post all payments and deposits (Wire transfers, cheques, credit cards) accurately.
• Perform credit checks and extend new client direct billing accounts.
• Maintain organized AR filing system.
• Back up and support for Accounts Receivable, Income Audit and Cash.
• All other duties as assigned by Intermediate Staff Accountant, Assistant Accountant and Accounts Receivable Supervisor.

Desired Skills & Experience

• Hotel/Resort experience in an Accounting setting required.
• 1-2 Years’ experience in a similar Accounting position.
• Proficiency with Opera PMS software required.
• Highly proficient with Microsoft Office products.
• Must possess excellent communication skills - both written and verbal.
• Must have excellent customer service skills.
• Must be able to work as a team.
• May be subject to a background check.

To learn more about Hotel Arts, please visit our website at: www.hotelarts.ca

Applicants who do not already have legal permission to work in Canada will not be considered.

Please be advised that only candidates selected for an interview will be contacted.

Hotel Arts Group is an Equal Opportunity Employer.