Accounting Coordinator/Payroll Administrator

Accounting Coordinator/Payroll Administrator (12 Month Contract)

About HIEC

HIEC is an innovative not-for-profit social enterprise that focuses on partnership, mentorship and workforce development in Ontario. With over 30 years of experience as an active community-focused organization, HIEC’s goal is to enhance career education and inspire youth to make informed career decisions.

Why Us?

At HIEC, our goal is to make a positive impact in the career journeys of others, and this also applies to our own internal team! We offer a team environment that encourages innovative ideas and an entrepreneurial spirit. We foster a culture of inclusion and belonging so everyone feels valued, respected, and heard. Simply put as possible, we care about our employees!

This role also offers:

• Competitive salary (we included the details!)
• Comprehensive company paid for benefits after 3 months
• Mental Health Supports (Calm App Subscription, Better Help Sessions)
• 2 Weeks Vacation + a Holiday ShutDown
• Hybrid Work Model
• PD/Career Development Opportunities

Position Description

We are currently seeking a highly motivated Accounting Coordinator/Payroll Administrator who is excited about becoming the second team member in our Finance Department, and part of a larger growing team! The successful candidate will be responsible for supporting the Finance department by performing various accounting tasks focusing on general accounting and payroll processing. This position is best suited to someone who gets excited about contributing to organizational expansion and scaling and building processes that reflect organizational values.

Also, we would like someone who is passionate about our sector and what we do within our community and beyond. If you are a Finance wiz but still want to show up and speak to our organization by attending some really cool and interesting events, we think this opportunity could be for you!

The Opportunity/Primary Responsibilities:

Payroll Processing

• Responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll and the administration of the payroll system.
• Process payroll for all employees, ensuring accurate and timely payments in compliance with company policies and government regulations.
• Ensure compliance with local, provincial, and federal regulations related to accounting and payroll.
• Maintain payroll records, including timesheets, deductions, and benefits.
• Submit payroll tax filings and other related reports.
• Ensures payroll issues are escalated and resolved promptly.
• Assist with preparing bi-weekly payroll journal entries and updating payroll allocations when budget changes occur.
• Collaborate with HR to ensure accurate employee data for payroll purposes.

General Accounting

• Support organizational procedures related to day-to-day banking, vendor accounts, and project spending, including forecasting and reporting.
• Assist and support the Finance team with monthly and annual operating budgets, month-end reporting packages, year-end closing, and audit preparation.
• Contribute to the development and analysis of project and organizational budgets.
• Update daily bank entries and process credit card transactions.
• Provide financial support and analysis to other departments as needed.
• Allocate corporate card expenses and check for completeness, original receipts, and signing authority.
• Review employee expenses for reimbursement claims for completeness, original receipts, coding, and authorized signature.
• Assist with processing payables, including preparing wire transfers and electronic payments by EFT and e-transfer systems.
• Assist in the preparation of audit materials and respond to auditor inquiries.
• Support the preparation of financial reports for management and external stakeholders.
• Provide support for budget preparation and financial forecasting.
• Participate in process improvement initiatives to enhance the efficiency and effectiveness of financial operations.

Our Ideal Candidate:

• Post-secondary education in Accounting, Finance, Business Administration, or a related field.
• 3-5 years of payroll administration experience.
• 3-5 years of working experience in an accounting-focused role, preferably with a charitable or non-profit organization.
• Completion of or enrolment in the Payroll Compliance Practitioner (PCP) certification program is an asset.
• High level of experience with ADP Workforce Now for payroll.
• Proficiency in MS Office, specifically Excel.
• Experience with non-for-profit organizations is an asset.
• Proficiency in SAGE accounting software is an asset.
• Thorough knowledge and experience in basic accounting and payroll principles and practices.
• Comfortable with ambiguity but focused on building and maintaining strong processes while always looking for ways to improve.
• Interest and ability to work in a smaller-sized, not-for-profit organization.
• Contribute to creating a diverse, equitable, and inclusive workplace that promotes engagement and belonging.

Working Conditions:

• This will be a hybrid role that varies in its in-office requirements on a week-to-week basis.
• There may be circumstances where travel to conferences, trade shows, and events is required.
• Successful candidates will be required to complete and pass a Vulnerable Sector Check.

Salary Grade 4: $61,104.30 - $76,380.37

Target Hire Range: $61,104.30 - $67,000

We thank everyone who submits an application for their interest! This job opening represents an existing vacancy. Although our team is mighty, it’s still small; only successful applicants will be contacted. To ensure that each candidate's journey is consistent and that it is a fair and equitable hiring process, we will not be responding to any personal messages regarding this role.

HIEC is committed to equity and creating a respectful and inclusive workplace culture that reflects the broad diversity of communities we work with. This includes people who identify as immigrants, refugees, women, Indigenous, Black, LGBTQ2S+ people of colour, and people with disabilities. Accommodations are available on request for qualified candidates during each stage of the recruitment process. Please note that candidates applying for Canadian job openings should be authorized to work in Canada. Please contact Human Resources by phone at (905) 634-2575 ext. 107.