Accounting Clerk, Accounting Services, Temporary (up to 13 months)

Opening Statement

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities. As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

*Please note that this is a temporary position, covering full-time hours, for up to 13 months*
Reporting to the Manager, Accounting Services, the Accounting Clerk is responsible to support the Financial Services department for various accounting processes. This position will prepare and process financial transactions to the general ledger, ensure files are complete and maintain the corporate financial system.
The Accounting Clerk will also liaise with both internal and external customers to provide customer focused service to ensure positive representation of the values of the City of Kingston.

KEY DUTIES & RESPONSIBILITIES

1. Prepare journals, adjust entries, process accruals for posting into the corporate financial system and conduct follow up;
2. Prepare and reconcile month and year end working papers for audit, including bank statements;
3. Reconcile non-sufficient funds cheques;
4. Conduct final review of year end cash flow adjustments;
5. Monitor and analyze all General Ledger accounts;
6. Liaise with internal and external customers for accounting related purposes and documents including deposit summaries and invoices;
7. Enter invoices, process and distribute payments to vendors;
8. Process customer invoices, revenue collection and record cash receipts;
9. Respond to general accounting enquiries;
10. Additional duties may be assigned as determined by workload of the accounting team.

Qualifications, Competencies

1. 2 year diploma in a business discipline or equivalent;
2. Two (2) years of accounting experience in a computerized environment with experience in the use of integrated financial software and spreadsheet applications;
3. Working knowledge of Microsoft Dynamics AX or D365 Financial Management Software an asset;
4. Experience in a municipal/public sector setting an asset;
5. Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork.

Skills, Abilities, Work Demands

1. Ability to perform well independently and as a team player;
2. Ability to perform in a fast paced and demanding work environment;
3. Excellent ability to multi-task, prioritize and organize;
4. Strong attention to detail with good mathematical skills and a high degree of accuracy;
5. Working knowledge of computerized accounting systems;
6. Proficient with Microsoft Office Word and Excel at a basic level (tested);
7. Sound understanding of general accounting principles and practices;
8. Good understanding of confidentiality;
9. Ability to maintain confidentiality and adhere to professional standards, regulations and corporate policies and procedures (e.g. Code of Conduct);
10. Must be able to obtain and maintain a satisfactory criminal record check.

Closing Statement

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC) and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.