Accounting Clerk

Join us to shape the future of St. Catharines!

About the City:

In the city of St. Catharines, we are committed to realizing the vision outlined in The City of St. Catharines - Strategic Plan 2023 to 2027. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring, not just for today, but for generations to come. Join our team and be part of a meaningful journey to shape the future of our community, leaving a lasting impact that extends far beyond the present.

About the Role:

Reporting to the Accounting Supervisor, the Accounting Clerk supports municipal financial operations, including Harmonized Sales Tax (HST) remittances, bank reconciliations, revenue recording, and General Ledger (GL) account reconciliations. This position assists with audits, maintains payment records, and provides backup support to accounting staff in addition to handling monthly tasks and departmental reporting as needed.

What You Will be Doing:

(These set out the principal functions of the position and shall not be considered as a detailed description of all the work requirements).

• Assist in preparing basic financial statements, conducting analyses, and maintaining accounting registers and controls.
• Prepare and submit monthly HST remittances, including analyzing corporate sales and purchases for Canada Revenue Agency (CRA) reporting.
• Perform daily bank reconciliations to ensure alignment between system and bank transactions and prepare accurate GL entries in compliance with municipal accounting standards. Collaborate with the Enterprise Resource Planning Support Supervisor to identify and resolve integration-related issues.
• Review and verify cash deposit/revenue summaries received from various City operations (e.g., concessions, golf course, carousel, aquatics, cemetery, parking, donations, etc.). Investigate discrepancies, ensure accuracy in accounting transactions, and coordinate with other departments to address and resolve missing information.
• Reconcile GL accounts by comparing entries with data from source payment platforms, ensuring accuracy and completeness. Post non-integrated system revenues to the GL and Accounts Receivable (AR) modules (PeopleSoft) and prepare related journal entries.
• Prepare non-bank account related summaries and reconciliations.
• Support and assist customers and departments with financial inquiries related to payments made or received.
• Support HST audits, Bereavement Authority of Ontario reporting, and year-end audits by compiling and providing required documentation.
• Provide backup support to the Accounting Analyst and Accounts Payable Clerks when needed.
• Assist with reporting, rate and fee analysis, and other departmental or staff projects as required.
• Perform other related duties and responsibilities as assigned.

About You:

Qualifications:

• Completion of a College Diploma in Finance, Accounting, or a related field.
• One (1) year of experience in an accounting department.
• Proficiency with PeopleSoft is considered an asset.

Skills:

• Experience completing bank reconciliations.
• Demonstrated aptitude for working with numbers, supported by formal bookkeeping or accounting training and/or experience.
• Proficient in Microsoft Office 365, particularly Excel and Word, and quick to learn new software and tools.
• Demonstrated ability to organize workload, work independently with minimal supervision, and meet deadlines effectively.
• Excellent written and verbal communication skills for interacting with the public and internal departments.

Other Requirements:

• Proven completion of Ministry of Labour Worker Health and Safety Awareness training.
• Commitment to enhancing a strong safety culture, with knowledge of the City of St. Catharines safety policies considered an asset.
• Ability to travel between City work locations is required.
• Proof of education will be required upon hire.

What’s in it for you:

Salary & Benefits: Get a competitive salary plus health, dental, vision, and life insurance coverage (for applicable positions).

Pension Plan: Enjoy enrollment in the OMERS pension plan with matched contributions for a secure retirement.

Flexibility: Achieve work-life balance with our hybrid work environment (for eligible positions).

Training: Access training and development funds to support your career growth.

Make Your Mark: Share your ideas, drive change, and leave a lasting impact through modernization efforts.

Great People: Work with a supportive team and leadership focused on your success.

Other Job Details:

Salary Range: $52,578- $59,077

Employee Group: CUPE 157

Department: Financial Management Services

Position Type: Temporary, Full-time

Work Mode: Hybrid

Hours of Work: 8:30am to 4:30pm

Number of Openings: 1

Job ID: 2025-04

Posted Date: January 16, 2025

Application Deadline: Open until filled

Additional Information:

To ensure fairness and efficiency in our recruitment process, we kindly request that all applications be submitted through our official portal at www.stcatharines.ca/jobs. Applications received through other channels will not be considered. We also advise applicants to maintain up-to-date contact information and regularly check their spam and junk email folders, as important communications regarding their application may be directed there.

For applicable positions, the recruitment process will be conducted using video conference technology. Please note that for certain roles, in-person interviews may be required.

The City of St. Catharines does not use AI Technology in any part of the recruitment process.

Employment Equity, Inclusivity and Accommodation:

Dedicated to fostering an inclusive and accessible work environment, the City of St. Catharines is an equal opportunity employer committed to accommodating the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We encourage applicants to inform the Human Resources Division of any accessibility needs to ensure they are accommodated throughout the recruitment and selection process.