Accounting Clerk

Why Guelph

When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

What we offer

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

• Paid vacation days, increasing with years of service
• Paid personal days
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching
• Extended health and dental benefits, including Health Care Spending Account
• Employee and Family Assistance Program
• Parental leave top up program
• Learning and development opportunities including tuition assistance
• Employee recognition programs

Position Overview

Resumes are being accepted for the position of Accounting Clerk. Reporting to the Supervisor of Accounting Services, this position will provide support to the team including Cash Management and processing Accounts Payable invoices for payment. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

Key duties and responsibilities

• Files Monthly HST activity with CRA
• On a quarterly basis self-assess HST on Accounts Payable out of province transactions
• Reconcile hold back subsidiary ledger to general ledger each month
• Review inventory transactions and book entry at month end
• Support Accounts Payable ensuring payments are made in accordance with best payment terms and proper currency (i.e. CDN $ or US $)
• Provide support to Accounts Payable by entering invoices into the system for City Departments and various local Boards; including running computer process to interface between Accounts Payable systems
• Match invoices to related purchase orders, verify prices, quantities, tax treatment, taking discounts where applicable, proper signing authority
• Post Accounts Payable invoices into General Ledger system and applicable sub-ledgers and balance as required
• Monthly audits of Chrome River employee expense audits
• Processing of stale dated cheques
• Reconciling of the City’s petty cash and cash floats
• Accounting Analyst’s backup for running the daily interfaces, various bank recording duties and the Accounts Receivable duties for payment run
• Annual file archiving
• Prepare journal entries when required
• Responsible for all filing of accounts payable invoices as well as the annual file management needs
• Support the cheque payment cycle by matching invoices to cheques
• Daily interaction with all City departments to answer questions, follow up on issues identified and coordinating cheque pickup for internal customers
• Handle phone inquiries for internal and external customers
• Perform account reconciliations as assigned
• Perform other accounting related duties as assigned

Qualifications and requirements

• Experience related to the duties listed above, normally acquired through a grade 12 diploma and 1 - 2 years’ experience in accounts receivable, accounts payable and bank reconciliations. Candidates with an equivalent combination of education and experience may be considered
• Proven knowledge and skills in the application of relevant accounting theories and accounting principles in areas such as journal entries, sub-ledger reconciliations, financial controls, year-end reconciliation schedules, accruals, indirect taxes
• Proficient use of Accounting software i.e. JD Edwards, WAM and Chrome River
• Intermediate skill in MS Excel and Outlook and strong data entry skills with a high level of speed and accuracy
• Must be able to work effectively in a team environment possessing excellent interpersonal skills
• Must be well organized and be able to prioritize work and meet deadlines
• Must be able to handle telephone inquiries in a professional and courteous manner
• Must be a reliable self-starter and able to perform a variety of tasks
• Must be detail oriented with a high level of accuracy
• Knowledge of the Occupational Health & Safety Act

Hours of work

35 hours per week Monday to Friday between the hours of 8:30 am and 4:30 pm

Pay/Salary

CUPE 973 Grade 6: $27.61 - $33.90 per hour

How to apply

Qualified applicants are invited to apply using our online application system by Thursday, March 20, 2025. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered

The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.