Accounting and Office Administrator

Accounting and Office Administrator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast.

Reporting to the District Finance Manager, the Accounting and Office Administrator will be responsible for supporting office operations for the Manitoba Buildings Group. Primary responsibilities include accounting, project, and general office administration.

This position is primarily based out of the Winnipeg office but will also include time at the yard office where we store tools, equipment, and materials.

What You Will Be Working On

Accounting Administration

1. Receive, review, organize and process purchase orders and supplier and subcontractor invoices with accuracy for approval and payment into Viewpoint (ERP) system.

2. Data entry into Viewpoint.

3. Complete data input for journal entries.

4. Monitors and maintains vendor accounts to ensure payments are up to date.

5. Complete bank deposits.

6. Follow up on older open purchase orders and invoices that have not been approved.

7. Review and prepare breakdowns for larger supplier invoices and credit cards.

8. Respond to vendor inquiries received via email and telephone.

9. Manage various vendor card programs.

10. Prepare various reports and analysis as required.

11. Prepare billings and invoices for projects.

12. Assisting in cost tracking and analysis for projects.

13. Review and process bi-weekly timesheets to submit to payroll.

14. Equipment Yard accounting administration: Invoicing internally and externally using both Viewpoint and Orion.

15. Other accounting duties as assigned.

Office, Project & Equipment Yard Administration

1. Provide administrative support for purchasing and equipment/material departments including but not limited to, issuing, receiving, and reconciling purchase orders.

2. Provide administrative support for equipment/material departments including but not limited to rental contracts, equipment inventory, and invoicing.

3. Backup receptionist duties for relief or coverage.

4. Provide administrative support to other departments in the district.

5. Assist with planning of events for the district.

6. Prepare subcontract documents and collect and update subcontract documents as required.

7. Copy and scanning of project files.

8. Other office or project administration as assigned.

What We Are Looking For

1. Office Administration or Accounting diploma or equivalent experience.

2. Related experience that demonstrates your ability to work well in an office environment is considered an asset.

3. Proficient with MS Office software including; MS Excel, MS Word and MS Outlook.

4. Experience using Viewpoint, Orion, and OnBase considered an asset.

5. Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges.

6. Ability to work within tight deadlines and prioritization of work to achieve them.

7. Strong organization skills.

8. Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude.

9. Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment.

10. Superior written and verbal communication skills.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird celebrates diversity and is proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.