Accounting / Administrative Assistant

Overview
We are seeking a detail-oriented and organized Accounting/Admin Assistant to join our team. The ideal candidate will play a crucial role in supporting the accounting department by managing various clerical tasks, ensuring accurate financial records, and maintaining effective communication within the office. This position is essential for maintaining the smooth operation of our financial processes in a Cargo and air Charter services office setting.

Responsibilities

1. Coordinate financial data with the company controller
2. Review AP and input financial transactions
3. Prepare and generate financial reporting on costs associated with contracts and other ad hoc reports as needed
4. Respond to inquiries from management
5. Work closely with the Executive Assistant of the owner and the owner
6. Determine and establish office procedures and routines
7. Schedule and confirm appointments
8. Compile data, statistics, and other information for management
9. Answer telephone and relay telephone calls and messages
10. Prepare and maintain flight plans, flight logs and other reports
11. Arrange travel, related itineraries and make reservations for staff and crews
12. Set up and maintain manual and computerized information filing system
13. Maintain and manage digital database
14. Resolve work problems, provide technical advice and recommend measures to improve productivity and product quality
15. Carry out other accounting and administrative activities.

Experience

1. Proficiency in computerized accounting systems and software.
2. Strong organizational skills with attention to detail.
3. Excellent proofreading abilities to ensure accuracy in documentation.
4. Familiarity with office procedures and clerical tasks.
5. Effective communication skills, both verbal and written, to interact professionally with clients and team members.

If you are passionate about accounting and administrative tasks and are looking to contribute to a dynamic team in an airline environment, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 35 – 40 per week

Additional pay:

• Overtime pay

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift

Experience:

• Accounting assistant: 1 year (required)
• Administrative experience: 1 year (preferred)

Work Location: In person