Academic Advisor, Recruitment and Transition In

Academic Advisor, Recruitment and Transition In

Tuesday, April 15, 2025

Union (USW Local 1998) Job Opportunity

Office of the Registrar and Academic Advising

Posting Date: April 15, 2024
Closing Date: April 23, 2024
Position Title: Academic Advisor, Recruitment and Transition In
Department: Office of the Registrar and Academic Advising
Appointment Type: Continuing/Permanent
Classification: USWPB 13
Salary: $82,105 with an annual step progression to a maximum of $104,998
Schedule: Full-time, 35 hours per week.

Victoria University is committed to equity in access to employment and a diverse and inclusive workplace. The University encourages applications from racialized persons/persons of colour, women, Indigenous people, persons with disabilities, 2SLGBTQI+ persons, and others who may contribute to the further diversification of ideas. If you require accessibility accommodation, please contact the Human Resources Department at vic.hr@utoronto.ca.

POSITION SUMMARY

Under the supervision of the Manager, Student Success and Academic Advising, the Academic Advisor, Recruitment and Transition In will develop, implement, and assess initiatives to ensure that Victoria College achieves its objectives in student recruitment, including admissions numbers and diversity of student population, and welcome and orientation events. The incumbent is responsible for broad, strategic outreach and recruitment activities and events, and proposes the creation, evolution, and assessment of recruitment materials, online resources, and communications both to potential and new Victoria College students, all in collaboration with and participating alongside the University of Toronto and the Faculty of Arts & Science recruitment teams. Collaborating with the Registrar, the incumbent sets admission thresholds including grade minimums, assesses admission profiles and appeals, projects outcomes during admission cycles, and collates historical data for future strategic planning. The incumbent supports new student and transition academic programming in partnership with the Office of the Dean of Students and acts as a knowledge resource for fellow academic advisors on academic advising for new students.

The Academic Advisor, Recruitment and Transition In provides core, holistic academic advising along with Academic Advisor colleagues, both in drop-ins, one-on-one appointments, emails, phone conversations, or wider information events, and both in person and online. Holistic academic advising can address: academic or personal challenges; financial issues; special consideration, petitions, or appeals to the Faculty; course and program enrolment; degree requirements, planning, and progress; rules and policy interpretation and guidance, including around academic integrity, leaves and re-enrolment; and referrals as needed to supports whether for health, learning support, or other needs that impact academic progress and success. In addition, provides a significant portion of the academic advising to prospective, new, and first year students.

REQUIRED QUALIFICATIONS:

EDUCATION

Master’s degree in one of the following areas: higher education, adult education, student development, counseling; or acceptable combination of education and experience.

EXPERIENCE

Minimum 4 years of experience in an academic advising role, or in a student service role offering equivalent experience in academic advising in a university or educational environment. Experience in student service or advising with a focus on transition to a new educational environment, whether in recruiting or in supporting new students. Experience developing and implementing programming or workshops online or in person, or other event management offering equivalent experience. Experience managing and analyzing data.

Assets include: good knowledge of Faculty of Arts and Science rules and regulations; familiarity with the electronic student registration system (ROSI); familiarity with the Canvas (Quercus) learning platform; familiarity with admissions and/or recruitment processes at the University of Toronto; experience developing communications including through social media; experience working with data and outcome projections; experience supervising casual and/or ongoing staff.

OTHER

Demonstrated commitment to advising and programming in support of equity, diversity, and inclusion; ability to communicate with a diverse student population; excellent written and oral communication skills; demonstrated effectiveness in public speaking and presentations to groups; strong interpersonal, advising, and organizational skills; sensitivity, diplomacy and tact in addressing the needs and concerns of students.

Ability and interest in working with students in a very busy student services environment while managing a set of competing priorities; ability to work to deadlines under pressure while multi-tasking; flexibility; initiative and commitment to providing feedback to improve service standards and efficiency; accuracy, and attention to detail; ability to assimilate new information quickly and to implement complex procedures; analytical and problem-solving ability; sound judgment; ability to be a good team member.

Well-developed computing skills with working knowledge of a wide variety of software: including Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook). Ability to learn new software quickly.

TO APPLY:

Internal candidates are asked to submit their applications online by logging onto Dayforce. Please visit https://www.vicu.utoronto.ca/careers/ and click Internal Opportunities to login and apply.

External Candidates may proceed by clicking "Apply Now" below.

Victoria University thanks all applicants for their interest, however, only those selected for an interview will be contacted.