25-03 Project Manager

Want to be part of a team that makes a difference? Come be part of the change.

Since 1920, APEGA has been regulating the practices of engineering and geoscience to serve the public interest in Alberta.

We are looking for energetic people who thrive in a dynamic, fast-paced, and challenging environment. You are committed to serving the community with integrity, accountability, and innovation, and capable of delivering exceptional service. If you reflect these values, have the knowledge, skills, and abilities to make a difference through your work, and are passionate about acting in the best interest of public safety – then come be a part of our diverse and inclusive team!

Job Title: Project Manager

Job Family: Manager

Department: Business Performance

Reports To: Senior Advisor & Director, Business Planning

Location: Edmonton

Competition: 25-03

Position Summary

Reporting to the Senior Advisor & Director, Business Planning, the Project Manager is responsible for setting up and managing complex/higher-risk strategic projects having the potential to impact multiple different stakeholder groups. The Project Manager is also responsible for providing guidance and consultation to staff on project management best practices. This position also assists in leading, launching, and maintaining APEGA’s project management office to ensure the portfolio of strategic projects has oversight.

Responsibilities

• Authoring project business cases and project charters – including the potential for portfolio and program charters
• Managing projects that run across multiple fiscal years
• Building and maintaining project plans, suitable for Agile execution
• Actively engaging in the identification/selection of appropriate internal and/or external project personnel
• Regularly communicating with stakeholders on project status
• Defining and communicating relevant staging environment specifications to IT
• Ensuring that each project addresses SDLC components, privacy, cyber security, data governance and records management
• Working closely with APEGA's IT team and associated external vendors
• Engaging in open and regular communication with multiple departments across APEGA
• Setting up relevant steering committees and scheduling regular status updates
• Writing briefing notes to the Executive Sponsor regarding project health and status
• Providing the Executive Sponsor a monthly status report on project health
• Communicating project risks to the executive sponsor in a timely and concise manner
• Organizing and prioritizing people and tasks for optimal project execution
• Reviewing vendor contracts and statements of work
• Documenting, executing and managing change orders
• Ensuring all contractual agreements and change orders are stored in APEGA’s contract management system
• Actively mitigating project risks
• Partnering with resource managers when human resource risks are identified
• Partnering with change management experts
• Creating and coordinating effective transition/handover to operations activities
• Setting up and maintaining relevant SharePoint and/or Teams sites
• Ensuring all relevant SDLC documentation is stored in designated repositories
• Providing input on tools and templates used by project managers
• Continuously looking for ways to improve project delivery
• Acting as a project management subject matter expert for APEGA staff
• Providing project management consultation on projects

Knowledge, Skills & Abilities

Core:

• Exemplifying Integrity
• Fostering Communication
• Results Orientation
• Teamwork

Core Leadership:

• Decision Making
• Ensuring Accountability
• Inspiring Others

Functional:

• Impact & Influence
• Project Management
• Thorough knowledge of project management best practices using PMBOK
• Applied understanding of the software development lifecycle (SDLC)
• Sound understanding of change management best practices
• Expertise and applied experience of waterfall and agile methodologies
• Manage and report on project budgets
• Ability to influence others through explanation of PMI best practices
• Ability to present, verbally and written, to all levels within the organization
• Ability to synthesize information that can be technical in nature
• Ability to lead project teams of 10+
• Ability to manage multiple vendors at a time
• Thorough understanding of MS Project or other project management software systems
• Experience using the Microsoft stack including MS365, SharePoint, Teams, Visio, etc.
• Advanced knowledge of Atlassian products (Jira, Confluence)
• Ability to run effective project meetings
• Ability to run portfolios, programs or projects that span multiple years
• Proven capabilities to manage multiple/concurrent initiatives
• Ability to develop consensus amongst project team members
• Demonstrated ability to work with confidential information
• Ability to work with very limited supervision
• Ability to help manage troubled projects back on track
• Ability to present project updates and/or decision requests to executives

Qualifications

• Post-secondary degree, Business or Computing an asset
• 10+ years managing high-risk and cross-functional projects
• Experience working with a Project Management Office
• Effectively communicate and collaborate with proven experience
• Project Management Professional (PMP) certification

Closing Date: Until successful candidate is found

We acknowledge all candidates working in their area of expertise may build their knowledge, skills, and competencies in several ways. We welcome candidates from a breadth of backgrounds. Thank you for your interest in APEGA. Only those candidates selected for interviews will be contacted.