Responsable Finances et Administration

Finance & Administration Manager

The cover letter and resume must be done in English.

About Palladium:
Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

This Proposal Opportunity: Palladium is seeking a Finance & Administration Manager to help a confidential client implement a fund aimed at catalyzing positive social, economic and environmental impact at a regional level in Anosy, Madagascar. The Finance & Administration Manager will work with a local team, subcontractors and Palladium Home Office to support the identification, selection and implementation of projects that partner with private and public partners to achieve social, economic and environmental impacts. Projects may include initiatives in collaboration with agricultural exporters to improve smallholder productivity, projects with local NGOs and private sector employers to train youth in skills and connect them to in-demand jobs and/or projects that incentivize reforestation through the adoption of agroforestry models. The financing facility will identify partners, structure partnerships, design projects, launch pilots, monitor results and then scale successful pilots to community and regional level programs. Projects will be supported with technical assistance (expert inputs/advisory, evaluation, connection to external funds) and funding in the form of grants. In the first phase (18 months) of operation, the Facility will focus on piloting small-scale projects, co-created with private and public sector partners to learn and then scale results with proven partners, communities and models. The second phase (24-36 months) will focus on scaling proven models and curating a pipeline of additional projects that can be co-created, piloted and then scaled.

The Finance & Administration Manager will provide overall management of project finances, operations, administration, logistics, procurement, and budgeting for both engagements, with the goal of ensuring that the programs are implemented in accordance with Palladium rules, regulations, and procedures. Supervision will range in scope from daily oversight of various aspects of project operations, including procurements and budgeting to working with senior technical leadership to ensure that the project has effective systems in place to facilitate timely and responsive management of multiple concurrent activities.

Roles and Responsibilities

General Duties

• Manage all administrative and financial programmatic functions (accounting, tax reporting, HR, contracting, etc).
• Assist and support the Facility Director, Partnerships Manager, Palladium Home Office and the rest of the Project Management Unit (PMU) in all reporting and communications related to the finance, operations, human resources, administration, and compliance functions of the projects.
• Oversee grants and subcontracts procurement, execution, and compliance practices by supervising a Finance & Administration Associate in coordination with the PMU.
• Ensure continual review of internal and strategic controls, risk assessments and maintenance of the project’s records in compliance with client and company policies, and local law.
• Monitor country office compliance with Palladium’s internal policies and procedures for hiring and compensating consultants and oversee procurement of goods and services.
• Assist with recruitment and onboarding of local staff, ensuring compliance with local law and Palladium policies.

Financial Management

• Oversee implementation and ongoing adherence to Palladium’s finance and accounting procedures.
• Develop templates, tools, and processes to support budget tracking and preparation of financial and other cost accounting reports for Palladium Home Office and the client, including tracking for subcontracts and grants.
• Support budget development, management, and realignment based on project expenditures.
• Monitor vendor invoices and disburse payments upon Palladium Facility Director approval.
• Oversee and quality control the registry of expenditures and financial reports, including reconciliation of all balance sheet accounts and assess the administration in all matters of financial risk.
• Review monthly Palladium Madagascar office expense reports and corresponding receipt packages, ensuring that reporting methods are closely followed and supported documentation is provided.
• Produce monthly revenue forecasts with input from the Palladium PMU.
• Oversee management of the project’s country bank accounts according to company policies and procedures and act as the Palladium Madagascar point of contact with local bank in coordination with other Palladium teams.
• Review subcontractor invoices for accuracy and compliance with Palladium cost principles and allowability guidelines and substantiate all costs included on the invoice.
• Conduct spot checks, coordinate internal project audits, and support external project audits as required.
• Provide timely and accurate financial reports to clients and home office.
• Other duties as required to support the efficient, effective, and compliant management of the project and its personnel.

Personnel Management

• Lead human resources processes and management, including recruiting, onboarding, and orienting new staff.
• Manage both projects’ employee performance appraisals systems and ensure adherence with local compensations plans.
• Assist in identification of local consultants.
• Coordinate and execute employment contracts and modifications for project staff and consultants, in coordination with the Palladium Home Office teams.
• Maintain individual records with contracts, detailed scopes of work, deliverables, salary histories, etc. for all consultants.

Position Requirements

• Degree in Business, Administration, Finance, Accounting, or other relevant discipline.
• Knowledge of grants policies, procedures, and reporting requirements for major donor or similar CSR programs.
• Knowledge of donor or similar CSR program subcontracts regulations.
• Familiarity with managing performance-based or pay-for-results grants/contracts is preferred.
• Experience in managing partnerships, interacting with stakeholders, collaborating on meetings and workshops, and overseeing partnership activities.
• Experience in designing and managing subcontracts.
• Experience managing staff.
• Demonstrated experience coordinating and collaborating with various stakeholders and grant awardees.
• Advanced knowledge of computers and MS Excel.
• Local candidates only.
• Fluency in French and English required; fluency in Malagasy is a plus.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.