Accounts Assistant (Automotive) - Alzayani Investments

Job Overview

Alzayani Investments is seeking a highly motivated and detail-oriented Accounts Assistant to join our dynamic team in Sitrah, Bahrain. This full-time position will play a crucial role within the Automotive division, providing essential support to the finance department. The successful candidate will be responsible for a range of accounting duties, ensuring accuracy and efficiency in all financial processes. This role offers an excellent opportunity for a driven individual looking to develop their career within a reputable and established company.

Responsibilities

1. Identifying the receivables transfers received in the bank and in consultation with the credit department, prepare the Receipt voucher, keep it in the customer file, and post the bank entry.
2. Credit Card Statements download and allocate the receipts. Reconcile the same with the receipts issued and ensure all amounts are credited to the bank, with no rejections or batch failures. Ensure each receipt is tallied with the credit card statement, cross-check with the card slip and the amount in the SOA. Account for the credit card charges, ensuring they are within the agreement amount with Credimax.
3. Allocation of PDC receipts and offsets of receivables against payables.
4. Generating Invoices and Credit notes for the PDC Customer Interest Charges, Admin Charges, and early settlement ad hoc invoices.
5. Preparation of necessary banking documentation, transfer cheques, letters, and forwarding for the approvals of signatories.
6. Company credit card statements download and follow up for the supporting documents from Marketing, Traffic, and HR departments. Prepare the top-up request for the customs credits based on the requirements of vehicles to be cleared, approved by CA & GM.
7. Follow up for the electricity & water bills and entry in the system based on the cost centers on a monthly basis.
8. Prepare the Lease Invoices in the system as per the monthly lease contracts due and hand over to the Credit Department for submissions.
9. Preparation of Receipts and Allocations of Payments received against receivables from Ministry Leases and other receivables. Ensure correct postings and allocation on the ledger accounts and communicate any outstanding to CA.
10. Sending requests for Performance Bonds, issue, and renewal through SNIC for various Ministry tenders and existing lease contracts. Arrange security cheques for the same to be issued to SNIC and ensure that the cheques are returned to us on the expiry of the contracts or of the bonds.
11. Marketing claims preparation with necessary supporting documents as per Manufacturer requirements and submit for necessary approvals.
12. PDC Cheques custodian, ensuring timely deposit of cheques, follow-up for the bounced cheques, and coordination with Credit Officer for customer notifications. Posting of reversals in the system and providing SOA for follow-ups.
13. Assisting in the updating of the beneficiary system for dishonored cheques.
14. Fixed Assets Updation on the AZI Group Asset Management software and labeling of assets, barcode sticker generation, identifying the assets, and fixing the stickers. Check for missing items, assist internal auditor in the physical verification of assets, clear all Audit queries, and reconcile the same with the system Asset Register. Prepare reconciliation of the Asset Software Management data with the drive Fixed Asset Register.
15. Record Keeping and maintaining track of files, JVs, and Bank Documents submitted and received. Ensure proper filing of records and safe custody of Records Room Keys.
16. Support the accounts department and handle stationery items requests.
17. Assisting in Physical Stock counts for Parts and Vehicles for various Audit related works.
18. Leave Cover for Accountant/Cashiers.
19. Provide clerical and/or secretarial assistance/escort for banking purposes in the absence of other staff.
20. Such other jobs as are assigned from time to time by the CA.

Qualifications

1. Bachelor’s in Accounting.
2. 2 -3 years of proven experience in an accounts assistant or similar role, ideally within the automotive industry.
3. Strong understanding of accounting principles and practices.
4. Proficient in Microsoft Office Suite, particularly Excel.
5. Excellent attention to detail and accuracy.
6. Strong organizational and time-management skills.
7. Ability to work independently and as part of a team.
8. Effective communication and interpersonal skills.

Benefits

1. Competitive salary and benefits package.
2. Opportunities for professional development and career advancement.
3. Dynamic work environment within a leading luxury brand.