Executive Assistant – APS5

Our Federal Government client is looking for a APS5 Executive Assistant to join their team in a 14-month temporary role. This is an exciting opportunity for an experienced Executive Assistant to provide high-level executive support, coordination, and administrative assistance in a fast-paced and dynamic environment.

• Location: ACT
• Employment Type: Full-time, Non-ongoing (14-month contract)

Key Responsibilities

- Manage the daily workflow, including extensive diary and email management, scheduling meetings, travel coordination, and handling correspondence.
- Act as the primary point of contact for the FAC, handling confidential and sensitive matters with discretion.
- Prepare and coordinate materials, conduct research, and provide background information for meetings and briefings.
- Build and maintain effective relationships with internal and external stakeholders, representing the agency professionally.
- Work closely with the Executive Officer and administrative staff across the department to ensure smooth coordination of activities.
- Provide guidance to other administrative staff and contribute to process improvements.

What we are looking for:

• Strong organisational and communication skills to manage competing priorities.
• Proven diary and email management experience for senior executives.
• The ability to work autonomously and collaboratively within a team environment.
• Excellent attention to detail, discretion, and professionalism when handling sensitive information.
• Strong stakeholder management skills, with the confidence to liaise with senior leaders.
• A proactive and adaptable approach to problem-solving and decision-making.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Sofia Moran on 03 8628 2104 for a confidential discussion.

About the job

Contract Type: TEMPORARY
Specialism: Secretarial & Business Support
Focus: Personal Assistant
Industry: Public Sector and Government
Workplace Type: On-site
Experience Level: Mid Management
Salary: Negotiable
Job Reference: DM-26085
Date posted: 6 March 2025
Consultant: Sofia Moran