EA to Mayor & Councillors

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At Darebin, diversity, equity, and inclusion are at the core of how we work. Our commitment to these values is unwavering; they are central to our mission, our impact, and help us better serve our community. We know that having varied perspectives and lived experiences helps generate better ideas to enable a diverse, inclusive, and connected community.

Darebin encourages applications from candidates of all backgrounds, including Aboriginal and Torres Strait Islander peoples and people of colour. We value people of all abilities and diversity of culture, faith, gender identity, and sexual orientation. We welcome unique contributions and perspectives of all people to ensure our workforce is representative of the communities we work with and live in.

About Darebin City Council
Located in Melbourne’s northern suburbs, Darebin City Council is home to one of the largest, most diverse communities in terms of culture, language, religion, socio-economic background, occupation, and housing needs. The city has one of the largest populations of Aboriginal and Torres Strait Islander residents in metropolitan Melbourne. Our Vision is for a community that works together to advance community life.

About the Role
Are you a career EA looking for a dynamic, high-impact role where you can truly make a difference? Then this is the job for you! As the Executive Assistant to the Mayor & Councillors at Darebin City Council, you’ll be at the heart of local government, providing vital executive support, driving key initiatives, and ensuring the smooth day-to-day operations of the Mayor’s office.

This role is an opportunity to work in a fast-paced, rewarding environment where no two days are the same. You’ll be joining a fun, close-knit team that thrives on collaboration, innovation, and making a meaningful impact. If you love being organised, staying ahead of the game, and working with influential leaders, this is the perfect role for you.

What You’ll Be Doing

• Acting as a trusted advisor to the Mayor, providing high-level executive support and ensuring seamless coordination of activities.
• Managing correspondence, preparing responses, and keeping everything running smoothly behind the scenes.
• Supporting Councillors with training, professional development, and administrative needs.
• Handling important and sensitive matters with professionalism and discretion, strengthening Council’s reputation.
• Taking ownership of key projects on behalf of the Mayor or Corporate Executive Office, from idea to execution.
• Ensuring Councillors have everything they need—whether it’s information, meeting coordination, declarations, IT support, or executive admin assistance.

This role is fast-moving, rewarding, and full of variety, offering the chance to contribute to meaningful change and community impact in a progressive and supportive environment.

Skills & Experience
We’re looking for a highly organised, proactive, and experienced Executive Assistant who thrives in a fast-paced environment. You’ll need:

• 5+ years’ experience as an EA at a senior level, supporting executives or high-profile leaders.
• Exceptional organisation and multitasking skills, with the ability to manage multiple priorities seamlessly.
• A strong ability to problem-solve and make confident decisions while maintaining a high level of professionalism.
• Expert written and verbal communication skills, ensuring clear, effective messaging across all levels.
• Excellent customer service skills, with a natural ability to engage, assist, and communicate with a wide range of people.
• Strong relationship management skills, enabling you to work effectively with internal and external stakeholders.
• Professional judgement to handle sensitive matters with discretion, ensuring the Mayor and Councillors are always well-supported.
• A passion for working in a team that’s energetic, positive, and focused on delivering results. If you’re ready for a challenging, rewarding, and exciting role where you can truly make an impact, we’d love to hear from you!

Culture
As a progressive leader in Local Government, Darebin City Council is passionate about social inclusion, sustainability, engagement, and service excellence. We are proud of the diversity of our workforce and recognise the strength this provides in meeting the needs of the community we serve. We are committed to upholding a positive and supportive work environment that values the contribution of all employees and treats all employees with dignity and respect.

Benefits
At Darebin City Council, we believe in supporting our employees both professionally and personally. When you join our team, you’ll have access to a range of fantastic benefits, including:

• Opportunities for Growth – We invest in your personal and professional development to help you build your skills and advance your career.
• Flexible Work Practices – We understand the importance of work-life balance and offer flexible arrangements to support your needs.
• Employee Assistance Program (EAP) – Confidential support and resources to help you with personal and professional challenges.
• Recognition & Rewards – Our "Appreciate Great" program acknowledges and celebrates your contributions.
• Generous Leave Options – Enjoy a variety of paid and unpaid leave options to suit your lifestyle and commitments.
• Great Location & Perks – We’re based at Preston Town Hall, offering: On-site parking for staff, excellent public transport access—trams, trains, and buses nearby. Preston Market just a minute away – fresh produce, amazing restaurants, and great meal deals for your workday.

Join us and be part of a vibrant, supportive, and rewarding workplace!

How to Apply: If this sounds like the right opportunity for you, please submit your application including a resume. We are also happy to adjust our recruitment process to support your accessibility needs.

Contact Louise D'Arcangelo via louise.darcangelo@darebin.vic.gov.au for a confidential discussion.

Applications close on 21 March at 9.30 am

Darebin is committed to providing a safe working environment that embraces and values child safety, and thorough ‘Safety Screening’ processes apply. To work at Darebin City Council, you will be required to supply proof of work rights, a Victorian Employee Working with Children Check and comply with Child Safety standards. All employees are required to undertake an Australian Criminal History Check and may be required to complete a Functional Health Assessment. Council requires all employees to be fully vaccinated against COVID-19 as outlined in the Staff Covid-19 Vaccination Policy.