VISA and Administration Officer - GCC

INTECH Automation Intelligence is looking for an energized and capable Logistics Coordinator - GCC.

About Us:
INTECH Automation Intelligence has been helping businesses transform for the future through next-generation Automation and Digital technologies for the past 30 years and counting. We are a globally renowned engineering company specializing in automation, electrical, energy transition, and digitalization solutions. Our application-specific solutions diversified and technically backed portfolio and expertise in equipment from major OEMs and system vendors are what differentiate us.

General Responsibilities:

• Arrange all travel/Visa documents in coordination with the concerned individual and department (all travel/Visa documents for UAE residents submission to JAFZA/KEZAD).
• Arrange different hotel/guest house rooms.
• Foreign Affairs office-related matters (attestation of legal/travel documents).
• Follow ups & coordination with Govt Depts i-e CICPA, DED etc for office related matters.
• Handle the bank/post office logistics etc., for visas and coordinate with car vendors (for office logistics).
• Medical Insurance renewals and vouchers entry in Excel & system.
• Cheque payments to vendors.
• Manage outgoing / incoming important post via courier service, related to visas and projects.
• Maintenance of employees' data (Amex related, insurances, travel related, etc.)
• Responsible for office refreshment arrangement (Tea Coffee and Water).
• Visiting cards, printing of office stationery etc. (for UAE).
• Cell Phone managements, (payments, new connections, resolution of issues/blockage).
• Ops Engineers’ site safety kits (coveralls, safety helmets, glasses, safety shoes etc.) – Coordination with Front office.
• Customer Invoices and Supplies Management.
• Utilities & office expense management and ensure compliance to company Quality Management System requirements based on ISO 9001: 2008 standard.
• Ensure INTECH HSE Standards and client HSE Standards are complied to during Project Execution Cycle.
• Respond to IT issues by coordinating on time with IT department; hardware maintenance, software, networking, etc.
• Provide technical support either by phone, remote access, or site visits as needed.
• Oversee troubleshooting for System and Network errors.
• Modify configurations, utilities, software, etc.

• Academic background: Masters/Bachelors in management/administration.
• Minimum 04 plus years of experience required.
• Candidate must possess sound knowledge of UAE Govt Depts.
• Excellent communication skills and ability to provide support after office hours.