UAEN-Personal Assistant / Office Administrator | AL Futtaim Finance | Automotive

UAEN-Personal Assistant / Office Administrator | AL Futtaim Finance | Automotive

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role:

Provide PA support to the Director, arrange meetings, manage diaries, travel arrangements & accommodation (Business Trips), process approvals. Arrange visits, events/conferences, responsible for office functions, develop office procedures, organizing and coordinating office operations in order to ensure organizational effectiveness and efficiency. Responsible for petty cash fund management, manage procurement & payables for AFSRL. Filing and maintaining office records, resolving inter-office disputes, maintain office equipment, telephone systems, responsible for facilities & maintenance.

What you will do:

PA to MD of Automotive Financial Services, Rental, Leasing and Subscriptions. Daily calendars, meeting arrangements, daily emails and actions, business travel arrangements, travel pack, office management, facilities, maintenance & HSSE, cost savings initiatives. Daily support in office operations, facilities & HSSE.

Report on ADMIN cost savings initiatives. Provide all departments with sufficient cash to cover minor expenses and ensure intact receipts & detailed reports are forwarded to Finance in compliance with AFM guidelines.

Required Skills to be successful:

Minimum Experience: At least 5 years knowledge in administrative management practices and procedures. Knowledge in human resources management and finance is a plus.

Job-Specific Skills:

PC Skills: Microsoft Office, Microsoft Outlook, Data Access, Presentation, Project Management, Microsoft Visio.

Behavioural Competencies: Organising, communication skills, analytical, problem-solving, attention to detail, coaching skills, initiative, integrity, adaptability, teamwork, decision making, time management, delegation.

What equips you for the role:

Graduate of bachelor’s in business administration or business management.