UAEN-Personal Assistant / Office Administrator | AL Futtaim Finance

Provide PA support to the Director, arrange meetings, manage diaries, travel arrangements & accommodation (Business Trips), process approvals. Arrange visits, events/conferences, responsible for office functions, develop office procedures, organizing and coordinating office operations in order to ensure organizational effectiveness and efficiency. Responsible for Petty Cash Fund Management. Manage Procurement & Payables for AFSRL. Filing and maintaining office records, resolving inter-office disputes, maintain office equipment, telephone systems, responsible for the Facilities & maintenance.

What you will do:

PA to MD of Automotive Financial Services, Rental, Leasing and Subscriptions. Daily calendars, meeting arrangements, daily emails and actions, business travel arrangements, travel pack, office management, facilities, maintenance & HSSE, cost savings initiatives.
Daily support in office operations, facilities & HSSE.

Report on ADMIN cost savings initiatives.
Provide all departments with sufficient cash to cover minor expenses and ensure intact receipts & detailed reports are forwarded to Finance in compliance with AFM guidelines.

Desired Candidate Profile

Minimum Experience: At least 5 years knowledge in Administrative Management practices and procedures.
Knowledge in Human Resources Management and Finance is a plus.
Job-Specific Skills:

PC Skills: Microsoft Office, Microsoft Outlook, Data Access, Presentation.
Project Management: Microsoft Visio.
Behavioural Competencies: Organize, communication skills, analytical, problem-solving, attention to detail, coaching skills, initiative, integrity, adaptability, teamwork, decision-making, time management, delegation.

What equips you for the role:

Graduate of bachelor’s in business administration or Business Management.