Telephone Operator Agent

Consistently offer professional, friendly and engaging service.

Process all external and internal calls and emails either by redirecting calls/emails or assisting the caller/sender.

Promptly answer telephone calls and emails, addressing callers and senders in a clear, friendly and courteous tone of voice.

Take ownership of the caller's request and ensure follow up according to the hotel’s standards.

Have a sufficient working knowledge of all departments, in particular Housekeeping, Front Office and Engineering.

Act as dispatcher throughout the hotel for security, guest services and other colleagues in operations.

Update Service Requests and work orders and dispatch to the right department.

Maintain and monitor the dispatching software systems and ensure that all services provided throughout the hotel are always available and are carried out efficiently.

Responsibly use all available systems including PMS (Property Management System), telephone system, dispatching systems, fax, etc.

Maintain the upkeep of all telephone and related equipment within the switchboard to ensure maximum efficiency.

Maintain information confidentiality.

Transcribe complete messages and repeat information to verify accuracy. Input and retrieve messages to/from the computer. Ensure that messages taken are forwarded to and received by guests.

Provide time and information in response to emergencies and guest requests such as plumbing problems, housekeeping requests, etc. Verify with guests, after a reasonable pre-set time, whether the request has been delivered. Follow-ups to be endorsed to proper channels.

Receive wake-up call requests from guests, repeat information back to caller as it is taken, accurately and expediently log/input information. Deliver wake-up calls at the requested time.

Serve as a liaison for guests requiring information relating to all aspects of the hotel, such as: F&B promotions, Reservations, meetings rooms, etc.

Receive and log into the Table Management System the restaurant reservations requests with all information required.

Maintain communication with the guests regarding the lost and found items.

Create amenities in the system for the efficient delivery and cross charging.

Have full knowledge of the hotel’s emergency procedures. Remain calm and polite during emergency situations and/or heavy hotel activity.

Promote and lead a service-driven, results-driven work environment.

Follow department policies, procedures and service standards.

Follow all safety policies and promote a safe work environment.

Other duties as assigned.

• Previous customer-related experience an asset.
• Must possess outstanding guest services skills and sophisticated verbal communication skills.
• Computer literate in Microsoft Windows applications required. Knowledge of Opera Property Management System an asset.
• Strong interpersonal and problem-solving abilities.
• Highly organized, responsible & reliable.
• Ability to work well under pressure in a fast-paced environment.
• Ability to work cohesively with fellow colleagues as part of a team.
• Ability to focus attention on guest needs, remaining calm and courteous at all times.
• Fluency in English, secondary language preferred.
• Must have the ability to handle a multitude of tasks and guest requests.