Team Assistant/Personal Assistant

A multinational company is looking to hire a Team Assistant for their Abu Dhabi Operation. Candidate should have a minimum of three years of experience in providing complete administration support to a team or senior managers.

Purpose of the Position
Handles a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

Principal Responsibilities
— Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings. Maintain and update the Manager GGC’s calendar, schedule, tasks, and appointments, and remind on appointments and tasks.
— Answers telephones and handles Manager GGC’s incoming & outgoing letters and mails in an appropriate and timely manner.
— Make travel arrangements for Manager GGC’s business trips, ensuring door-to-door arrangements are clear and contingencies are planned for.
— Maintains and updates electronic contacts, drafts congratulatory and other business notes and greetings.
— Prepares and maintains Manager GCC expense report, vacation requests, and related documents. Prepare correspondence, reports, and materials for publications and presentations.
— Prepares, edits, and produces presentations compiling information from various sources using Microsoft PowerPoint.
— Set-up, book, and coordinate meetings and conferences. Create, transcribe, and distribute meeting agendas and minutes.
— Assists the Manager GGC in his personal activities (including but not limited to renewing car insurance, arranging for personal travel and vacation, liaising regarding tenancy rent renewal, reminding on personal appointments, etc.).
— Perform clerical duties to include but not limited to photocopying, faxing, mailing, retrieving, and letter drafting.
— Support the team in broader team activities and find areas beyond secretary responsibilities.

Required Qualifications/Experience
— Minimum 5-10 years experience in supporting executive level functions.
— Arabic and/or German speaking is preferred.

Required Key Skills
— Excellent calendar management skills, including the coordination of complex executive meetings.
— Experience assisting management with the creation of PowerPoint presentations.
— Strong knowledge of MS Office, including Word, Excel, and PowerPoint.
— Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
— Expert level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.
— Demonstrates tenacity and commitment.
— Ability to work with all levels within the organization.
— Sensitive to work and aims of the company.
— Team player, but also able to work under own initiative.
— Sound computer skills.
— Excellent planning and organizational skills.
— Able to work under pressure.
— Team player.

About The Company
Parker Consult is the fastest growing Management Consultancy in the Middle East. We provide world-class services such as Executive Search and Selection, Consultancy, and Training through our centrally located office in Dubai, United Arab Emirates. Ever since starting operations, the organization has witnessed rapid growth purely achieved through firm business relations and quality service delivery. Our market knowledge in the region, combined with quality consultants and excellent infrastructure, has enabled us to build a strong portfolio of clients which include MNCs and local firms.