Talent & Culture Agent

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Under the guidance and supervision of the Assistant HR Manager and/or Director of Human Resources and within the limits of the established Rixos Hotel Standards, his/her responsibilities are to provide efficient, personalized, courteous and punctual service to all employees.

MAIN DUTIES AND RESPONSIBILITIES:

1. Maintaining a database for resumes for future facilitation of recruitment needs
2. Assist in the recruitment and hiring of all rank & file employees
3. Manage the entire recruitment process from coordinating interviews, contracting to employee arrivals
4. Establish and maintain effective employee relations
5. Coordinate with all departments regarding Human Resources related activities
6. Coordinate with the PRO to obtain employee visas and manage the arrival process of new employees
7. Responsible for the audit of his/her related work area
8. Maintain MIS for all processes related to his/her work area
9. Maintain employee files by regularly filing employee documents
10. Develop and maintain confidential departmental employee files, documents, and databases
11. Coordinate employee recruitment process, ensuring search documentation is accurate, consistent, and complete
12. Coordinate departmental employee relation functions in consultation with the Director of Human Resources / Human Resources Manager, monitor and track annual and sick leave accruals
13. Organize daily incoming correspondence, make preliminary assessments and handle/respond as appropriate
14. Manage the Director of Human Resources' diary and ensure that trace file is checked and actioned on a daily basis
15. Maintain all employee files and handle telephone calls as per Rixos Hotels standard and take messages and prioritize where necessary
16. Keep calendar constantly updated to facilitate appointment and meeting schedules
17. Establish and maintain various filing/records/database of business contacts, trace pending items and follow up as appropriate
18. Arrange for various meetings, take minutes as well as any management meeting as they arise and draft minutes of meetings to be circulated
19. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
20. Handle incoming and outgoing mail, including date stamping and