Talent Culture Agent

Under the guidance and supervision of the Assistant HR Manager and/or Director of Human Resources and within the limits of the established Rixos Hotel Standards, his/her responsibilities are to provide efficient, personalized, courteous, and punctual service to all employees.

MAIN DUTIES AND RESPONSIBILITIES:

1. Maintaining a database for resumes for future facilitation of recruitment needs.
2. Assist in the recruitment and hiring of all rank & file employees.
3. Manage the entire recruitment process from coordinating interviews to employee arrivals.
4. Establish and maintain effective employee relations.
5. Coordinate with all departments regarding Human Resources related activities.
6. Coordinate with the PRO to obtain employee visas and manage the arrival process of new employees.
7. Responsible for the audit of his/her related work area.
8. Maintain MIS for all processes related to his/her work area.
9. Maintain employee files by regularly filing employee documents.
10. Develop and maintain confidential departmental employee files, documents, and databases.
11. Coordinate employee recruitment process as appropriate, ensuring search documentation is accurate, consistent, and complete.
12. Coordinate departmental employee relation functions in consultation with the Director of Human Resources / Human Resources Manager, monitor and track annual and sick leave accruals.
13. Organize daily incoming correspondence, make preliminary assessments and handle/respond as appropriate.
14. Manage the Director of Human Resources' diary and ensure that trace files are checked and actioned on a daily basis.
15. Maintain all employee files and handle telephone calls as per Rixos Hotels standards, taking messages and prioritizing where necessary.
16. Keep calendar constantly updated to facilitate appointment and meeting schedules.
17. Establish and maintain various filing/records/databases of business contacts, trace pending items, and follow up as appropriate.
18. Arrange for various meetings, take minutes, and draft minutes of meetings to be circulated.
19. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
20. Handle incoming and outgoing mail including date stamping and distributing incoming mail. Create and maintain computer and paper-based filing and organization systems for records, reports, and documents.
21. Manage the HR department's stationery requirements by procurement through FMC.
22. Implement and evaluate human resources practices to maximize efficiency and effectiveness.
23. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette.
24. Develop and maintain positive working relationships with others, support the team to reach common goals, and listen and respond appropriately to