Supply Planner

Roles and Responsibilities

Supply Planning and Procurement

• Daily, weekly or monthly purchase orders processing
• Ensure orders are transmitted to supplier and confirmation is received
• Ensure orders are dispatched within the agreed lead time
• Monitor and follow up on back orders
• Communicate to suppliers about changes in forecast
• Prepare the budget as per order schedule and business recommendation
• Ensure stock availability by performing risk of run out analysis and ordering
• New model parts planning and ordering
• Obtain approvals as per delegation of authority

Stock Optimization

• Review inventory policy and Target Service Levels
• Continuous monitoring of aged stock
• Forecasting of stock provision
• Initiate and follow up dead stock disposal
• Monitor and review the excess and obsolete stock parts

Logistics Operations

• Create the Advance shipping notifications according to supplier invoices in a timely manner
• Provide data support with logistics to control the inbounds and clearing documents on time
• Monitor cost charges within the agreed terms and conditions
• Manage the logistics payments and update finance with relevant reports for payment clearance
• Follow up with Finance for payments
• Arrange/Renew Letter of Credits
• Customs claim registration & payments
• Arrange ESMA/RFID approvals
• Declaration of cargoes for insurance

Continuous Improvement & Business Intelligence

• Create dashboards for monitoring of process
• Perform kaizens and projects to reduce operational costs
• Take necessary actions/advice for effective inventory control
• Escalate cases with necessary information if the process is not under control

System Utilization

• Continuous review of system parameters for improving the service level
• Review system alerts, e.g., last demand flier, lead time, demand change alerts, forecast alerts
• Review risk of run out
• Master processes and apply as per business needs to improve efficiency and productivity

Required Skills to be Successful:

• Experience developing management reporting packs
• Skilled in problem solving and continuous improvement methodologies
• Understanding of agile way of working
• Proficiency in MS Office

About The Team:
The role reports to Operations Manager and you will be working in a busy warehouse environment.

What Equips You For The Role:

• Around 5 years of experience in the field of Supply Chain, preferably with Automotive experience.
• Extensive knowledge of Inventory management systems, business development, and process improvement skills.

Desired Candidate Profile

1. Inventory Management:

• Inventory Control: Monitor and control inventory levels to ensure optimal stock levels, avoiding both stockouts and overstocking. This includes maintaining accurate inventory records.
• Stock Replenishment: Order materials or products as needed to ensure supply meets demand, taking into account lead times, production schedules, and forecasted demand.
• Inventory Audits: Conduct regular stock audits and cycle counts to ensure the accuracy of inventory data and resolve discrepancies between physical stock and system records.
• Safety Stock: Maintain an appropriate level of safety stock to prevent stockouts during supply chain disruptions or unforeseen spikes in demand.

2. Demand Forecasting:

• Demand Planning: Work closely with sales, marketing, and production teams to forecast demand for products or materials, using historical sales data, market trends, and promotional activities.
• Forecast Accuracy: Use advanced forecasting methods, such as statistical models, to predict future demand as accurately as possible and adjust plans accordingly.
• Sales and Operations Planning (S&OP): Participate in regular S&OP meetings to ensure alignment between demand forecasts and supply capabilities.

3. Supply Chain Coordination:

• Supplier Relationship Management: Coordinate with suppliers to ensure timely delivery of materials or products. Negotiate lead times and delivery schedules to optimize the supply chain.
• Order Management: Place purchase orders and track the status of orders, ensuring that shipments are received on time and in full.
• Logistics Coordination: Work with logistics teams to ensure smooth transportation of goods from suppliers to warehouses and from warehouses to customers.
• Supply Chain Optimization: Identify areas of inefficiency or bottlenecks in the supply chain and collaborate with internal teams and suppliers to resolve these issues.

4. Data Analysis and Reporting:

• Inventory Data Analysis: Use inventory management systems and software (e.g., SAP, Oracle, Microsoft Dynamics) to track inventory turnover rates, stock levels, lead times, and other KPIs.
• Reporting: Create and present reports on inventory performance, supply chain efficiency, demand trends, and stock status to senior management and relevant departments.
• Key Performance Indicators (KPIs): Track KPIs such as inventory turnover, stockout rates, order fulfillment rates, and order cycle time to assess the performance of inventory and supply chain operations.