Specialist, Procurement

Job Code: 4274

Job Title: Specialist Procurement

Job Location: Abu Dhabi

Experience: 4+ years

Duration: 1 year and renewable

Client: Government entity

Payroll: Sundus

Working days: 5 days

Requirement:

Benefits: Visa and Health insurance

1. Bachelor's degree in finance, Business Administration, or related field
2. 4 years of relevant working experience in supply chain management, procurement, or related field

Job Specific Responsibilities:

1. Assist in managing the entire procurement process for goods and services and ensure that the procurement needs are efficiently met, while maintaining a focus on speed and effectiveness.
2. Support the identification of new suppliers to expand CLIENT'S preferred supplier database by researching and updating supplier background and credentials while complying with CLIENT'S Business Partner Code of Conduct, ensuring timely and comprehensive updates.
3. Assist in evaluating vendors' prices, reliability, performance, and adherence to agreements to ensure compliance with timelines and quality.
4. Assist in preparing and reviewing purchasing files, reports, and price lists to determine the best bid among potential suppliers, maintaining a relevant database.
5. Support in evaluating and assessing registered vendors to meet internal performance targets; identify and assist in reporting contract performance variances to the procurement section for corrective action.
6. Assist in collecting, assessing, and discussing requirements/needs from different departments concerning the materials, services, and equipment to be purchased, such as quantities, specifications, and service levels.
7. Support the procurement function by executing material requisition requests in accordance with CLIENT'S procurement policies. Accurately log material purchase orders and contract information into the system to ensure comprehensive documentation and up-to-date recording.
8. Provide support to expedite delivery of pending orders and to maintain effective communication with the procurement section; conduct a thorough review of requisition orders to ensure accuracy and specifications, including cross-checking details, verifying requirements, and rectifying any discrepancies or errors before processing the order.
9. Participate in inspecting incoming shipments to verify order fulfillment and adherence to specifications; accept or return the order based on the inspection results.
10. Safely maintain documents, files, and contracts electronically in the Procure to Pay system with traceability. Adhere to established procurement procedures for accurate logging of information, ensuring accurate record-keeping.
11. Assist in monitoring, managing, and reporting on achievements on key purchasing indicators in line with function requirements.
12. Provide support in calculating the costs of orders, meticulously track invoicing, and diligently charge or forward invoices to the appropriate accounts to ensure accurate financial records and efficient financial management.
13. Provide operational support as per business needs to ensure timely response to unforeseen supply failures, working with manufacturing and suppliers to avoid supply chain interruptions.
14. Coordinate with the legal function to ensure that all purchasing processes and documents comply with applicable legal frameworks to protect CLIENT'S interests.
15. Stay informed about market developments in purchasing techniques, product technology, and supply market activity to identify commercial opportunities.