Site Admin Assistant

• Position: Admin Assistant
• Full Time
• Salary: AED
• Work Location: Western Region Abu Dhabi

Job Overview:

We are seeking a highly organized and efficient Admin Assistant to join our team at a construction site in Abu Dhabi. The ideal candidate will have previous experience in a similar role, preferably in the construction industry. This is a full-time position with a 1-year contract.

Key Responsibilities:

• Provide administrative support to the construction site team including project managers, engineers, and other staff members.
• Maintain and update project documentation including contracts, permits, and drawings.
• Prepare and distribute project-related correspondence such as meeting agendas and minutes.
• Coordinate and schedule meetings, appointments, and site visits.
• Monitor and track project progress and deadlines.
• Assist with procurement activities including obtaining quotes and processing purchase orders.
• Handle incoming and outgoing mail and deliveries.
• Maintain and organize project files and records.
• Prepare and submit expense reports.
• Communicate with subcontractors and suppliers as needed.
• Perform other administrative tasks as assigned by the project manager.

Qualifications:

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Minimum of 2 years of experience as an administrative assistant, preferably in the construction industry.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office with advanced skills in Excel.
• Good communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of procurement processes is an advantage.
• Fluency in English is required; knowledge of Arabic is a plus.