Senior Officer - Administrator - Big Fish Recruitment

JOB PURPOSE: Conduct administrative processes and systems to support HR operations, ensuring efficiency, compliance, and efficient office management.

ROLES AND RESPONSIBILITIES

• Manage complex scheduling and coordination of meetings, interviews, and HR events, ensuring all logistical and strategic aspects are covered.
• Manage office facilities, ensuring a clean, safe, and efficient work environment.
• Manage office supplies and equipment, including procurement and inventory control.
• Lead maintenance and repair services for office facilities.
• Maintain and update company records, files, and documentation in accordance with company policies and legal requirements.
• Process invoices and manage financial transactions related to administrative functions.
• Support and manage administrative aspects of real estate projects, including documentation and scheduling.
• Develop and implement administrative policies and procedures to enhance operational efficiency.
• Coordinate with vendors and service providers to ensure timely and quality services.
• Organize and manage company events, meetings, and conferences, including logistics and coordination.
• Handle catering, venue selection, and other event-related tasks.
• Ensure accurate and secure management of data and confidential information.
• Address and resolve any administrative issues or inquiries in a timely manner.
• Ensure compliance with health and safety regulations within the office environment.
• Implement emergency procedures and safety protocols.

Requirements

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 2 years of relevant experience in HR administration or a similar role.

PREFERRED SKILLS AND COMPETENCIES

• Strong organizational and multitasking skills to manage various administrative tasks effectively.
• Excellent communication and interpersonal skills to interact with employees and management.
• Proficiency in Microsoft Office Suite and HR management software.
• Attention to detail and accuracy in maintaining records and handling administrative tasks.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving skills and the ability to work independently as well as part of a team.
• Knowledge of HR policies, procedures, and best practices.
• Flexibility and adaptability to respond to changing business needs and priorities.
• Time management skills to meet deadlines and handle urgent tasks efficiently.
• Commitment to continuous learning and professional development.