Senior Legal Assistant

A Government company based in Abu Dhabi is currently looking to hire a Senior Legal Assistant to the Legal & Compliance Unit.

Role & Responsibilities:

1. As an Executive Assistant, you are responsible for delivery of accurate and efficient administrative support to the members of the Legal & Compliance Unit with dedicated support to Legal Counsels, Senior Legal Counsels, General Counsels, Deputy Group General Counsel, and Chief Legal Counsel to facilitate the smooth functioning of the Legal & Compliance Unit.
2. Word processing, including document creation, mark-ups/changes, document completion, and administrative drafting (cover letters, memos, etc.)
3. Maintain the filing system for the Legal & Compliance Unit (manual and electronic) to ensure effective storage and quick retrieval.
4. Provide diary management support by making all arrangements for meetings as instructed and communicate efficiently with all parties.
5. Make travel arrangements for the members of the Legal & Compliance Unit including ticketing, transportation, and accommodation.
6. Provide administrative assistance to the members of the Legal & Compliance Unit as required, including photocopying, scanning, oracle requests, email account maintenance, and other specific tasks, as directed.
7. Maintain an extremely high level of confidentiality and discretion; demonstrate an appreciation for the delicacy of material and knowledge they may be exposed to whilst completing routine tasks.
8. Prioritise, focus, and plan the multiple priorities which will be assigned from the members of the Legal & Compliance Unit to ensure all work is completed in an accurate and timely fashion.
9. Follow all relevant policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
10. Contribute to the identification of opportunities for continuous improvement of legal administration systems, processes, and practices.

Requirements:

1. Excellent communication skills.
2. A minimum qualification required is a Bachelor’s degree or other relevant professional qualification.
3. 3 – 5 years of relevant experience in a professional services company with preference given to prior legal experience.
4. Has knowledge of standard administrative and secretarial procedures and responsibilities including document creation and management, inventory management, and teamwork.
5. Ideally Western candidate.

About The Company:

Hays is the leading global specialist recruiting group. We are the experts at recruiting qualified, professional and skilled people worldwide. Our Middle East office was founded in December 2005, headquartered in Dubai UAE. We deal with clients in the UAE, Qatar, Oman, Bahrain, Saudi Arabia, and other key areas in the region. Our consultants’ sector-specific knowledge and unique understanding of the local market allows us to offer an exceptional level of service across all divisions. We currently recruit for roles in the following sectors: Accounting & Finance, Architecture, Banking, Construction & Property, Engineering, Healthcare, Human Resources, Information Technology, Logistics, Legal, Office Support, Oil & Gas, Pharma, Supply Chain & Procurement, and Sales & Marketing. As part of our continuing expansion, we have opened an office in Abu Dhabi to further assist with our client needs across the region.