Senior Executive Secretary - Engineering

Job Purpose

Senior Executive Secretary will ensure smooth running of the Department by handling all administrative responsibilities and providing full secretarial services.

In this role you will

1. Be fully conversant with the activities of the Department in order to liaise with, on behalf of the Manager, with the senior section heads and Departments.
2. Receive and assess incoming mails and, as appropriate, respond directly on routine matters, re-direct or put forward to the Manager, where necessary obtaining supporting information.
3. Provide secretarial services to the Manager by attending to routine administrative paperwork.
4. Deal with incoming telephone calls referring to the executive only where essential and act as a focal point and filter for visitors.
5. Manage the diary and schedule appointments, co-ordinate travel and accommodation arrangements.
6. Supervise an assistant on a day-to-day basis, directing and issuing work.
7. Undertake a variety of special projects, involving internal and external research and liaison, on behalf of and within guidelines provided by the Manager.
8. Handle the invoicing and accounting matters of the Department. Assist with the preparation of the Department's budgets. Arrange for vetting, approval, payment and receipt of all bills.
9. Take care of the acquisition, maintenance and replacement of office assets and equipment.

Qualifications & Experience

• Administration Secretarial: 5+ Years experience
• Degree or Honours (12+3 or equivalent)
• Secretarial qualification or diploma is essential. Shorthand and/or speedwriting would be an advantage.
• Experience in an administrative capacity to a senior Manager in a medium or large size company with strong administrative skills.
• Must be fully competent in MS Office applications.
• Must have a high degree of fluency in spoken and written English, a pleasant telephone manner and the ability to prioritise work.

Salary & Benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays around the world. You can find out more information about our employee benefits in the Working Here section of our website www.emirates.com/careers. Further information on what's it like to live and work in our cosmopolitan home city can be found in the Dubai Lifestyle section.