Senior Executive Assistant

Khalifa University of Science, Technology and Research

Job Description

The Senior Executive Assistant is responsible for providing administrative and secretarial support to the President in a one-to-one working relationship, handling information requests and performing functions such as:

1. Preparing correspondence
2. Receiving visitors
3. Arranging and scheduling meetings
4. Writing and managing meeting minutes
5. Coordinating travel plans

Manage and perform all activities related to office management, implementation of procedures, process management, records management, and diary management.

Complete a broad variety of administrative tasks for the President's office including:

1. Managing an extremely active calendar of appointments
2. Completing expense reports
3. Composing and preparing correspondence
4. Arranging complex and detailed travel plans, itineraries, and agendas
5. Compiling documents for travel-related meetings

Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. Assist with travel arrangements, lodging, and meal planning as needed. Successfully complete critical aspects of deliverables with a hands-on approach, including:

1. Drafting acknowledgement letters
2. Personal correspondence
3. Other related tasks

Develop and implement administrative systems as needed to increase efficiency. Review and summarize miscellaneous reports and documents; prepare background documents as necessary. Carry out effective communications management and maintain confidentiality. Ensure protection, security, and confidentiality of all files, records, and reports. Prioritize, channelize, and facilitate communication from other business units. Attend management and other meetings, taking minutes as directed. Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly. Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities as needed. Perform any other tasks assigned by the Line Manager.

Desired Candidate Profile

A Bachelor's Degree in a related field.

Company Industry

• Education
• Training
• Teaching

Department / Functional Area

• Business Development

Keywords

• Senior Executive Assistant