Senior Accountant - Immediate Joiners

Job Title: Accounts Payable Specialist

Responsibilities:

• Be the primary liaison point for Accounts Payables.
• Monitor MIR6 list to ensure least parked/held invoices.
• Timely scheduling of payments.
• Prepare Deposit Other Report.
• Generate Prepaid Recruitment Reports.
• Compile PDC Report.
• Conduct Balance Sheet Reconciliation.
• Involved in month-end closing activities (Journal Entries, PDC/Prepayment/GL rectifications/Accruals, etc.).
• Coordinate with Treasury for bank entries.
• Manage Monthly Salary Entries and Other Payment Entries (Manual Transfers).
• Verify vendor invoices and supporting documents.
• Book expense claims and allocate to appropriate cost centers.
• Book visa expenses and monitor claims.
• Process claims under Corporate Credit Cards and clear ledger.
• Book Manual Entries (Proforma Invoices/Credit Notes/Rent/Prepayment).
• Schedule vendor payments according to due dates.
• Process IOUs/Fixed Floats and expense reimbursements.
• Prepare and prioritize payments for Utilities/Telecommunication/ADNOC.
• Process Refunds (Tenant/Fit Out Deposits/Commissions).
• Resolve discrepancies in purchase orders/contracts/invoices.
• Prepare periodic management report for Payables Ageing Analysis.
• Control Suppliers advances and monitor Security Deposit account.
• Reconcile vendor accounts frequently.
• Update creditors aged analysis and settle advances.
• Maintain and confirm vendor's master data (Banking Details).
• Send the list of paid invoices to suppliers.
• Send prepared payments list to Procurement Team.
• Verify and check Final Settlements calculations.
• Process Housing Loans/Benefits & Compensations Requests.
• Process Cash Payroll through cheques.
• Sign Employees Exit Clearances.
• Update the list of unreleased undated security cheques/bank guarantees.
• Coordinate with Treasury for payment statuses.
• Liaise with internal and external officials for payables related queries.
• Handle financial transactions of Professional/Technical Monthly Payroll.
• Manage financial transactions of Final Settlement for resigned/terminated staff.
• Adjust JV's related to Payroll and reconcile Payroll related GL's.
• Manage Prepaid School Fees, Due from Employees, Staff Advance Housing, and Staff Advances.

Occupational and Workplace Health and Safety Responsibilities:

All employees are required to adhere to Khidmah health, safety, and environmental (HSE) policies and procedures. Employees must familiarize themselves with these updates and ensure compliance.

Information Security Responsibilities:

• Comply with Khidmah Information Security Policies.
• Be aware of and fulfill information security responsibilities.
• Ensure sensitive company information handlers have taken Security Awareness Training.
• Report security incidents to IT ServiceDesk or InfoSec.
• Maintain OS firewall and Antivirus settings.
• Restrict use to authorized purposes and protect access accounts and passwords.

Accept accountability for individual user accounts and maintain confidentiality.

Qualifications:

Bachelor of Science in Accountancy, Finance, or related field.

Finance/Accountant related professional certification is a plus (e.g., ACCA, CPA, CFA).

• Experience in Accounts Payable, Cash & Treasury, and Accounts Receivable.
• Ability to perform under pressure and handle multiple tasks simultaneously.

5-8 years of experience working as an accountant.

2-3 years of experience within the FM industry is preferable.