Secretary to CEO

Job Title: Executive Secretary to CEO

Work Location: Dubai

Experience: 1-3 years

Good to have proficiency in Arabic language

Job Responsibilities:

1. Provides secretarial and administrative support to the CEO.
2. Coordinates work with other executive and support staff to ensure a high performance, customer service-oriented work environment.
3. Types and/or drafts memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential nature.
4. Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness and compliance with standards, policies and procedures.
5. Schedules, prepares agenda and meeting materials and types minutes for various meetings.
6. Maintains the CEO’s calendars; coordinates, arranges and confirms meetings.
7. Receives telephone calls, providing information and handling issues that may require sensitivity and use of sound, independent judgment.
8. Responds to requests for information and complaints, refers matters to appropriate staff and/or takes or recommends action to resolve the request or complaint.
9. Reviews, determines the priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as directed.
10. Acts as liaison in coordinating matters between the CEO’s Office and other department heads and managers.
11. Refers or recommends referral of matters to appropriate departments and staff for action and report.
12. Researches and assembles information from a variety of sources for the preparation of reports and correspondence for the CEO.
13. Represents the CEO’s office and the Company on internal committees and task forces and with external groups and organizations.
14. Performs other duties as assigned.

Job Requirements:

Experience:

At least 1-3 years’ proven experience is required in a similar role in the same industry in UAE.

Educational Qualifications:

College graduate, preferably Bachelor’s degree.

Knowledge & Skills:

• Knowledge of office administrative and management practices and procedures.
• Knowledge of principles and practices of sound business communication.
• Rules and regulations for the conduct of public meetings.
• The principles and practices of effective supervision.
• Manage multiple and rapidly changing priorities to meet the needs and expectations of CEO.
• Organize, set priorities and exercise sound, independent judgment within areas of responsibility.
• Use a high degree of tact, discretion and diplomacy in dealing with sensitive situations and concerned and/or upset groups and individuals.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month