Secretary for VIP Executive

We are seeking a highly professional and experienced Secretary to provide comprehensive administrative and organizational support to a VIP Executive. This role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

1. Manage and maintain the Executive's calendar, scheduling appointments, meetings, and events.
2. Organize and prioritize daily tasks and correspondence, including emails, calls, and messages.
3. Prepare and edit documents, reports, and presentations with high accuracy.
4. Prepare meeting materials, take minutes, and follow up on action items.
5. Coordinate with internal and external stakeholders for seamless meeting execution.
6. Handle sensitive information with utmost confidentiality and professionalism.
7. Act as a trusted liaison between the Executive and various stakeholders.
8. Assist with personal errands, event planning, and other tasks as required.
9. Manage and organize the Executive's personal documentation and records.
10. Ensure the smooth running of the Executive's office by liaising with suppliers, contractors, and other team members.
11. Maintain an organized filing system and manage office supplies.

Requirements

1. Bachelor's degree in Business Administration, Office Management, or related field (preferred).
2. Minimum of 5 years as a Secretary, Executive Assistant, or in a similar role supporting high-level executives or VIPs.
3. Excellent organizational and time-management skills.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Outstanding verbal and written communication in English (additional languages are a plus).
6. Strong interpersonal skills and the ability to interact with VIPs and high-profile individuals.
7. Discretion, reliability, and a professional demeanor.
8. Flexibility to adapt to changing priorities and work outside standard hours if needed.