Sales Meeting Events Coordinator

Job Responsibilities:

• Coordinating with all the departments regarding events & meetings
• Preparing event proposals and contracts
• Preparing event orders
• Planning for the events and meeting with/for staffing and guest requirements
• Preparing proforma invoices and tax invoices
• Daily posting and billing
• Coordination with finance team regarding pay masters
• Apply DCT permit and follow up daily in TAMM portal for DCT circular updates
• Managing stocks and operation equipment on a daily basis for meetings and events/functions
• Ensure the meeting room is ready and fully equipped before guest arrival
• Preparing monthly and yearly reports and maintaining tracking sheets
• Preparing commission reports and submitting to accountant/finance teams
• Tele sales calls
• Guest feedback after events
• Support Sales Operations: Contribute to daily sales activities by preparing and managing documents requested for corporate and leisure clients
• Client Communication & Coordination: Serve as the primary point of contact between the sales team and clients, effectively managing inquiries, scheduling meetings, and ensuring smooth flow of information
• Sales Data Management: Maintain and update critical sales data within company systems including client information, inquiry tracking, and sales performance metrics
• Sales Reporting & Analysis: Assist in generating sales reports, forecasts, and key performance indicators, providing valuable insights to management for informed decision-making
• Interdepartmental Collaboration: Coordinate effectively with other departments such as revenue management, marketing, and operations to ensure seamless guest experiences
• Client Relationship Building: Help foster and maintain strong client relationships by actively supporting the sales team in lead follow-up, ongoing communication, and client engagement activities
• Administrative Support: Provide administrative support to the sales department including scheduling, preparing meeting materials, and organizing sales-related files and records
• Customer Service Excellence: Deliver exceptional customer service by promptly and professionally addressing client inquiries, ensuring a positive and memorable guest experience

Qualifications:

• Excellent communication and interpersonal skills
• Strong work ethic and a positive attitude
• Ability to work independently and as part of a team
• Proficiency in relevant software such as Microsoft Office

Additional Information:

What's in it for you:

• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!

Remote Work: No

Employment Type: Full-time