Sales Administrator - Catering - Jumeirah Emirates Tower

Sales Administrator - Catering - Jumeirah Emirates Tower

Jumeirah, a global leader in luxury hospitality and a member of Dubai Holding, operates an exceptional portfolio of 28 properties across the Middle East, Europe and Asia. In 1999, Jumeirah changed the face of luxury hospitality with the opening of the iconic Jumeirah Burj Al Arab and the brand is now renowned worldwide for its distinguished beachfront resorts, esteemed city hotels and luxury residences.

An architectural masterpiece, Jumeirah Emirates Towers offers luxurious experiences in the heart of the UAE's most dynamic city. A dramatic icon of Dubai's skyline, Jumeirah Emirates Towers is the gateway to The Museum of the Future, which is directly accessible from the hotel.

About the Job:

An opportunity has arisen for a Sales Administrator to join the Catering team in Jumeirah Emirates Tower. The main duties and responsibilities of this role include:

• Responsible for executing day-to-day administrative tasks within your department. Primary duties will include managing administrative tasks such as record keeping, scheduling appointments, managing databases, responding to enquiries, coordinating and communicating with other departments, third-party vendors, suppliers, and colleagues as deemed necessary.
• Providing general administrative support such as maintaining databases and filing systems, scanning, photocopying, and filing, ensuring that all information is accurate and up to date.
• Perform day-to-day administrative tasks, such as scheduling appointments, maintaining records, travel arrangements, and responding to inquiries. Assist with the planning and execution of events, meetings, and conferences.
• Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, purchase orders, agreements, invoices, receipts, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities in an alphabetical or numerical order or according to your reporting manager's instructions.
• Assist with the implementation of policies and procedures as cascaded from the reporting manager to improve department efficiency.
• Read incoming material and sort according to the file system, distributing to appropriate department/contracts personnel as deemed necessary.
• Ensure material received is stamped, maintains a record of material removed, locates, and removes material from files when requested, and traces missing file folders.
• Types/writes indexing information on folders and assembles folders as necessary.
• Maintain the mail and courier procedures. Monitor, maintain and track office supplies and order and distribute new supplies as needed.
• Serve as the point of contact for colleagues, guests, and vendors, acting as the liaison between the departments to ensure all enquiries are handled.
• Continually strive to improve the procedures in respective domains.
• Develop and maintain effective working relationships both internally and externally.
• Perform related tasks and duties as assigned and deemed responsible by management.
• Ensure that high standards of personal hygiene and grooming are strictly observed and followed. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets.
• Adhere to departmental policies, HSE processes, standard operating procedures, and instructions enabling excellent service delivery in line with Jumeirah's standard of excellence.

About you:

The ideal candidate for this position will have the following experience and qualifications:

• 1 to 2 years of experience in administration (preferably within the hospitality industry).
• Adaptable and flexible.
• Ability to prioritize time and tasks efficiently.
• Planning and organizing skills.
• Negotiating and influencing skills with third-party vendors and suppliers.
• Good knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.

About the Benefits:

We offer an attractive tax-free salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer generous F&B benefits, reduced hotel rates across our properties globally, excellent leave and health care package, flights home, accommodation, life insurance, functional incentives, and other employee benefits making the role attractive to high performers and any applicant looking for a career with one of the most luxurious brands in the hospitality industry.