Sales Administrative Assistant

About the Job: Are you passionate about fragrances and perfumes? Do you appreciate the cultural significance of fragrances in the Middle East? If so, we have the perfect opportunity for you!

MANE Dubai is seeking a Sales Administrative Assistant to join our dynamic international team. As one of the fastest-growing fragrance houses in the Middle East, we are looking for a Sales Administrative Assistant who is both an experienced Assistant and knowledgeable about Sales Administration processes.

Role Overview: As the Sales Administrative Assistant, you will play a crucial role in driving sales strategies and initiatives within the organization. This position is responsible for providing excellent customer and administrative support to achieve sales targets. The Sales Administrative Assistant collaborates closely with cross-functional teams to ensure alignment with company goals and targets.

Reporting directly to the Sales Administrative Manager, you will collaborate with cross-functional teams in sales, development and labs to ensure alignment with company goals.

Key Responsibilities:

We are seeking a detail-oriented professional to join our team in the fragrance development industry. Key responsibilities include:

• Timely Project Processing: Raise submissions, sample requests, information requests, quotations, and quality issue requests using the Global Project Management System (GPMS) to meet deadlines.
• Order Processing: Utilize SAP for order entry, client registration, packaging requests, Incoterm creation, and launching orders into production.
• Customer Management: Register new customers and handle inquiries.
• Sales Support: Prepare lists of new wins for sales team documentation and assist Sales Managers with account management.
• Financial Coordination: Send payment reminders for overdue invoices and extract monthly Statement of Accounts for Key Account Managers.
• Cross-Department Coordination: Work with various departments to ensure smooth project execution and order processing.
• Administrative Support: Assist Commercial Directors and commercial teams with administrative tasks, including scheduling meetings, preparing reports, and managing communications.

This role is perfect for candidates with experience in project management and order processing within the fragrance development industry. If you have a keen eye for detail and proficiency in GPMS and SAP, we would love to hear from you!

Qualifications:

• Bachelor’s degree in business administration or a related field
• Minimum of 3 years of experience in sales administration, preferably at a fragrance house or with a luxury fragrance brand.
• Min 3 years of experience working with SAP or similar ERP systems.
• Proven track record of providing excellent customer service and administrative support.
• Strong leadership, interpersonal, communication, and collaboration skills.
• Ability to prioritize tasks and work effectively under pressure.
• Spoken and written English is a must, French and Arabic is highly advantageous
• Proficiency in MS Office applications (Excel, Word, PowerPoint, Outlook) and SAP/GPMS system.

What We Offer:

• Stability and legacy in the fragrance industry.
• Family-owned values of trust and growth.
• Long-term career opportunities focused on continuity and development.
• Work-life balance in a professional, driven, and creative environment.
• Energetic and results-driven team focused on growth and expansion.
• Competitive compensation and benefits package in line with the market.

Our Vision and Values: Our independence fuels our entrepreneurial spirit, allowing us to think outside the box and make bold choices. We strive to be a unique partner, committed to doing more and standing firm in our beliefs.

Diversity and Inclusion: MANE is dedicated to fostering a diverse and inclusive workplace, ensuring all employees are treated with respect and fairness. Join us at MANE and be part of a team that is passionate about creating extraordinary fragrances and driving business success in the Middle East. Apply now to make your mark in the fragrance industry!