Retail Procurement Coordinator

We are seeking a proactive and detail-oriented Retail Procurement Coordinator to support the Retail Brand Marketing department in managing procurement activities, administrative tasks, and coordination between business units. This role focuses on ensuring seamless execution of procurement processes, effective financial management, and data-driven decision-making to support retail operations.

The ideal candidate will have strong organizational skills, a keen eye for detail, and experience in managing budgets, invoices, and procurement systems, with the ability to collaborate effectively with cross-functional teams and external stakeholders.

Key Responsibilities

Financial Coordination:

1. Handle budgets, payments, and financial transactions with accuracy and attention to detail.
2. Manage LPOS processes, ensuring alignment with approved budgets.
3. Receive, review, and process invoices related to marketing and retail procurement, ensuring timely payments to vendors and suppliers.
4. Oversee the preparation and reconciliation of GRN to confirm goods or services have been received as per purchase orders.
5. Collaborate with the Finance department to resolve payment discrepancies and ensure outstanding amounts are settled promptly.

Procurement and Reporting:

1. Compile, analyze, and summarize data for comprehensive pre-campaign and post-campaign reports.
2. Track and report on procurement activities, providing actionable insights to improve processes and cost efficiency.
3. Maintain accurate and organized documentation for procurement activities, invoices, GRNs, and reports.

Vendor and Supplier Management:

1. Communicate with vendors and suppliers to resolve invoicing, payment, and delivery-related queries.
2. Follow up on purchase orders to ensure timely receipt of goods and services.
3. Coordinate with vendors to maintain quality and ensure cost-effective procurement.

Campaign and Store Support:

1. Plan and execute SALE campaigns across the business, ensuring efficient procurement and alignment with campaign goals.
2. Support new store openings by coordinating procurement activities and ensuring seamless execution.
3. Upload weekly photo reports and ensure accurate documentation of retail activities.

General Administrative Support:

1. Maintain record-keeping and filing systems for RBM and advertising materials, ensuring easy access to all required documents.
2. Classify, sort, and file correspondence, records, and other documents efficiently.
3. Provide support for ad hoc tasks and ensure alignment with RBM department objectives.

Qualifications and Skills

Education:

1. Bachelor’s degree in Business Administration, Finance, or a related field.

Experience:

1. 1-2 years of experience in retail and finance.

Skills:

1. Proficiency in MS Office: Intermediate knowledge of Outlook, Excel, PowerPoint, Word, and Project.
2. Financial Management: Strong ability to handle budgets, payments, and financial data accurately.
3. Procurement Expertise: Knowledge of LPOS processes, GRN documentation, and procurement best practices.
4. Analytical Skills: Ability to analyze data, identify trends, and provide actionable insights.
5. Organizational Skills: Strong multitasking abilities and attention to detail.

Languages:

1. Communication Skills: Knowledge of Arabic is a plus.