Regional Programme Assistant

Are you passionate about developing innovative solutions to the climate crisis and supercharging industrial decarbonization? Are you interested in being a foundational member of a new organization? If yes, then join our growing team.

The Mission Possible Partnership (MPP) is a movement of climate leaders and companies driving industrial decarbonization across the entire value chain of the world's highest-emitting sectors: aluminum, cement, chemicals, steel, aviation, shipping, and trucking. MPP is charting the inventive steps and radical collaboration to enable commercial-scale First Projects in this decisive decade.

The Industrial Transition Accelerator (ITA) is a global multistakeholder initiative created to catalyse decarbonisation across the heavy emitting sectors. With expansive networks across industry, financial institutions, and governments, it brings together global leaders to unlock investment at scale, for the rapid deployment of decarbonisation solutions. Within three years, it aims to significantly grow the pipeline of commercial-scale, clean industrial projects to reduce emissions by 2030 and enable delivery of Paris Agreement-aligned ambition for heavy emitting industry and transport sectors.

Launched in December 2023 at the COP28 World Climate Action Summit, the ITA works in partnership with global institutions, global corporate and finance conveners, and sectoral industry groups among others to accelerate the decarbonisation of harder-to-abate, heavy emitting Industry & Transport sectors. The ITA's Secretariat is hosted by the Mission Possible Partnership (MPP).

Position Overview:

The Regional Programme Assistant will provide essential operational, logistical, and administrative support to the Programme Manager for the MENA region of the ITA. This role includes managing event planning, mission support, enhancing ITA visibility, and supporting the Programme Manager with day-to-day operational tasks. The position requires proactive collaboration, strong organizational skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Event Planning and Coordination:

1. Act as the primary liaison with event organizers and venue representatives to ensure seamless execution of ITA events.
2. Secure logistical needs such as meeting rooms, roundtable rooms, and other event-specific requirements.
3. Ensure that events are organized within established timelines and budgets.
4. Assist in the preparation and execution of events, including the preparation of materials, event schedules, and agendas.
5. Manage attendee invitations, track responses, and send follow-up communications to ensure maximum participation.

Marketing and Visibility:

1. Refine and enhance ITA's visibility and marketing efforts within the MENA region by identifying relevant industry events and initiatives.
2. Research and submit proposals for participation in relevant events to the Regional Programme Manager, ensuring alignment with ITA's strategic goals.
3. Help prepare marketing materials, presentations, and communications to promote ITA's mission and initiatives.

Administrative and Operational Support:

1. Provide general administrative support to the Programme Manager, including preparing documents, reports, presentations, and materials for regional events and missions.
2. Assist in managing and maintaining key documents, ensuring that all files are organized and easily accessible.
3. Support the creation, updating, and maintenance of project management systems (e.g., Monday.com), including tracking milestones, managing schedules, and ensuring deadlines are met.
4. Assist in preparing financial reports and monitoring event and mission budgets to ensure alignment with financial constraints.
5. Coordinate and support internal meetings and briefings for the Programme Lead, including note-taking, preparing agendas, and following up on action items.
6. Help manage communications with internal and external stakeholders, including outreach and coordinating follow-up activities.
7. Track and manage travel arrangements for the Programme Manager and other team members, ensuring efficient and cost-effective solutions.
8. Take detailed notes during meetings, documenting key discussion points, decisions, and action items.
9. Follow up on action items from meetings and ensure tasks are completed in a timely manner.
10. Assist with the delivery of ongoing programmes by supporting tasks directly related to programme execution, supervised by the Regional Programme Manager.

Skills and Qualifications:

Education:

1. Bachelor's degree in business administration, Marketing, Event Management, or a related field.

Experience:

1. Minimum 2-5 years of experience in event coordination, programme support, or administrative roles, preferably in an international or regional context.

Skills:

1. Strong organizational and multitasking skills, with the ability to prioritize tasks and manage multiple deadlines.
2. Excellent communication and interpersonal skills to work effectively with internal teams, external partners, and stakeholders.
3. High attention to detail and ability to handle complex logistics for events and missions.
4. Proficiency in Microsoft Office Suite, event management tools (e.g., Eventbrite, Zoom), and project management platforms (e.g., Monday.com).
5. Knowledge of regional industry trends and familiarity with MENA markets is a plus.

Languages:

1. Fluent in both English and Arabic, with excellent verbal and written communication skills in both languages.

Desired Attributes:

1. Proactive and self-motivated, able to take initiative and problem-solve independently.
2. Strong interpersonal skills and ability to work effectively with a diverse range of individuals and organizations.
3. Flexibility and adaptability to support a variety of tasks and evolving responsibilities in a fast-paced environment.
4. High level of discretion and professionalism in handling sensitive information.

Reporting to: Programme Manager MENA Region

TO APPLY:

If you are interested in joining our team, please send your resume and cover letter to our HR team at [Confidential Information].