Receptionist -UAE National

Job Description

Wood is currently looking for a receptionist to join our team in Sharjah office.

Responsibilities

• Organizes and expedites flow of work through project or site and initiates follow up action.
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures.
• Assists with setup, development and coordination of site-specific PMP and PIFs.
• Sets up and maintains hard copy and electronic site file directories.
• Issues and approves access to shared project drives and websites.
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording.
• Ensures reports and documents follow company and project standards and quality.
• Manages project specific forms and instructions.
• Coordinates, schedules and prepares information for meetings and appointments.
• Assists field operations with completion of daily time sheets.
• Assists with onboarding/orientation of personnel.
• Assists with internal and external project audits.
• Arranges travel, accommodations and car rentals.
• Prepares letters and memoranda for manager's review.
• Gathers data and material information to be billed.
• Scans, emails, answers phones, makes copies.

Qualifications

• High school education or equivalent is preferred.
• Five years of project/admin experience.
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook.
• Ability to correspond and interact with others in a courteous and professional manner.
• Possess good organizational skills.
• Self-motivated to learn.
• Bilingual a plus.
• Must have valid Driver's License.
• Exceptional organisational skills.
• Effective organization & planning skills.
• Ability to handle multiple tasks and changing priorities in a fast-paced environment.
• Understands and controls one's emotions with empathy for others.
• Uses effective verbal and written communication skills clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand others perspectives.
• Uses initiative and a proactive approach to problem solving.
• Commitment to continuous improvement.
• Demonstrates commitment to Wood Values, Visions & Behaviour.

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.