Receptionist Female

Job Title: Receptionist

Vacancy: 1 Vacancy

Job Description

• Serve as the first point of contact for visitors, ensuring a welcoming and professional atmosphere that reflects the organization's values.
• Manage a multi-line phone system, efficiently routing calls and taking messages with attention to detail and accuracy.
• Schedule appointments and maintain the calendar for executives and office spaces, prioritizing requests based on urgency and importance.
• Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and proper documentation.
• Assist in managing office supplies inventory, placing orders, and maintaining an organized supply cabinet for team accessibility.
• Perform data entry tasks, maintaining up-to-date records in databases, and ensuring confidentiality of sensitive information.
• Collaborate with other departments to facilitate effective communication and resolve any issues that may arise in daily operations.

Desired Candidate Profile

• High school diploma or equivalent; a degree in hospitality or business administration is a plus.
• At least 2 years of experience in a receptionist or administrative role within a corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Fluency in English; additional languages are highly advantageous in a multicultural environment.
• Strong interpersonal skills with the ability to engage positively with diverse individuals and handle conflicts diplomatically.
• Attention to detail and accuracy in data entry tasks, ensuring all records are maintained with precision.
• Physical ability to operate office equipment and perform tasks that require standing for extended periods.