Receptionist cum Secretary

Job Description: Russian-Speaking Receptionist cum Secretary

Company: Tamal Trading and Logistics DMCC

Location: Dubai, UAE

We at Tamal Trading and Logistics DMCC are seeking a dynamic and professional Russian-Speaking Receptionist cum Secretary to join our team. The ideal candidate will be responsible for a range of front-office, administrative, and secretarial tasks to ensure the smooth operation of our office and provide excellent service to our clients and guests. If you are organized, proactive, and fluent in both Russian and English, we encourage you to apply.

Key Responsibilities:

1. Receptionist Duties:
   • Greet and welcome visitors, clients, and guests with a positive and professional attitude.
   • Manage the reception area, ensuring it is clean, organized, and presentable at all times.
   • Answer and direct incoming phone calls and take accurate messages when required.
   • Respond to emails, inquiries, and requests with promptness and professionalism.
   • Schedule and confirm appointments and meetings.
2. Administrative Duties:
   • Assist in daily administrative tasks to support the overall office operations.
   • Maintain a professional and organized filing system (both physical and electronic) for easy retrieval of documents.
   • Keep records of company documentation, and ensure accurate data entry and tracking.
   • Handle basic office accounting tasks, such as managing invoices, receipts, and office expenses.
3. Secretarial and Assistant Duties:
   • Support senior management in preparing documents, reports, and presentations.
   • Arrange and coordinate internal and external meetings, conferences, and appointments.
   • Take minutes during meetings as needed and ensure follow-ups on action items.
   • Manage and maintain executive calendars, scheduling appointments, and making travel arrangements if necessary.
4. Office Management:
   • Supervise the office environment, ensuring it is well-maintained, organized, and stocked with necessary supplies.
   • Oversee office drivers, monitoring their schedules and tasks as needed.
   • Coordinate with cleaning staff to maintain cleanliness and hygiene in the office.
   • Prepare and serve refreshments to guests and ensure all meeting setups are well-arranged.
   • Monitor inventory of office supplies and coordinate orders when needed.

Qualifications and Skills:

• Languages: Fluent in Russian and English (both written and verbal).
• Experience: 2+ years of experience in reception, administration, or secretarial roles.
• Skills: Strong organizational and time-management skills, attention to detail, ability to multitask.
• Professionalism: A friendly, welcoming attitude with excellent interpersonal and communication skills.
• Computer Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Additional Qualifications: Knowledge of basic office management procedures is a plus.

Working Conditions:

• Location: Office-based position in Dubai, UAE.
• Working Hours: Full-time, 5 days a week.

Why Join Us?

At Tamal Trading and Logistics DMCC, we value professionalism, teamwork, and dedication. As a key member of our team, you will play an essential role in supporting our operations and contributing to our growth. This is an excellent opportunity for a Russian-speaking professional to join a reputable company and advance their career.

To Apply:

Please submit your resume and cover letter, highlighting your relevant experience and language skills. We look forward to meeting candidates who bring both competence and a positive attitude to our team!

Job Type: Full-time

Pay: AED3,000.00 - AED4,500.00 per month

Experience:

• receptionist/secretary: 1 year (Preferred)

Language:

• RUSSIAN (Preferred)